Staffing Coordinator, Nursing

Overview

Summary: The Staffing Coordinator is responsible for creating a monthly CNA schedule and ensuring that each shift is staffed appropriately following local, state, and federal guidelines.

• Using the current monthly set schedules, edit to account for request time off, new hires placed on the schedule, and removal of terminated employees. The schedule will be posted for CNAs five days prior to the first day on schedule as outlined by the Collective Bargaining Agreement.
• Follow the current holiday rotation and add new hires to rotation to ensure coverage for all shifts during each holiday.
• Coordinate with the Director of Nursing and Human Resources Director to request increased staffing levels when necessary.
• Daily Assignment Sheets will be placed in the glass case prior to the start of shifts to notify CNAs and other nursing staff of their assignments for that shift. Assignment sheets are to be updated as changes occur to keep records accurate.
• Direct Care/Nursing Staff Hour Sheets are to be completed for all direct care staff (RNs, LPNs & CNAs) based on scheduled hours and posted in an area visible to staff, residents, or visitors, and updated no later than the next day to reflect actual hours worked.
• Responsibilities include finding coverage for shifts due to call-offs and ensuring that shifts stay over until a replacement arrives in the event of tardiness.
• In the event of a call-off, every effort should be made to avoid overtime. If overtime is unavoidable, it may be necessary to obtain a volunteer from the prior shift or notify the nurse supervisor or DON to mandate.
• If all other efforts are exhausted, the Scheduler will work as a floor CNA to cover the shift.
• The Mandation Log must be kept up to date and followed in the event that a CNA is required to stay over due to a call-off. CNAs should be notified as soon as possible.
• Call-offs and tardiness will be marked on the attendance sheets and Human Resources will be notified when employees are falling below attendance standards set forth in the Collective Bargaining Agreement.
• The Director of Nursing will be notified of illness reported by CNAs daily to keep up-to-date records of Staff Infection Log.
• Will be on-call for CNAs and notify the facility of changes to staff during a particular shift to keep everyone informed on staffing concerns as they occur.
• Overtime hours/available shifts will be posted weekly to notify staff of open hours. Guidelines for overtime bidding by seniority as outlined in the Collective Bargaining Agreement must be followed.
• Notifying Human Resources when there are shift vacancies in order to post in-house for CNAs wanting to move to another shift.
• Updating the master schedule to reflect daily changes to keep records up to date.
• Responsible for maintaining up-to-date scheduling records and filing prior day’s assignment sheets and direct care staffing hours sheets into the binders.
• Performs other duties as assigned.

• Current certification as a Certified Nursing Assistant in accordance with the laws of the State of Illinois.
• Must be at least 18 years of age.
• Long term care experience preferred.
• Current CPR certification required.
• Ability to read, write, speak and understand the English language.
• Scheduling experience in a long-term care setting preferred.
• Basic knowledge of Microsoft Excel, Word and Outlook.
• Ability to multi-task, think quickly, and problem solve to resolve staffing needs as they arise.

• Required to sit, stand, bend and walk regularly; lift and/or move up to 100 pounds.
• Visual and auditory ability sufficient for written and verbal communication.
• The noise level in the work environment is usually moderate.