Clerical Technician

Temporary Contract Position

Assignment Period: 3 months

Schedule:

9/80 (7:30 a.m. – 5:30 p.m.)

Location:

Imperial, CA

Seeking a candidate with strong data entry experience and a basic understanding of payroll processes.

Under general supervision, performs technical clerical functions requiring a high degree of skill and special knowledge related to a particular operation. Performs other duties as assigned.

Keyboard requirements will vary from position to position within this classification; however, an approximate standard of 45 wpm will apply on these positions requiring keyboarding as a major portion of the job duties.

The examples of essential functions listed below are representative but not necessarily exhaustive or descriptive and incumbents may be assigned other related functions not listed herein if such functions are a logical assignment for the position.

• Completes forms, requisitions, and documents from rough drafts, marginal notes, or oral instructions; excerpts and summarizes materials for indexing or reports.
• Operates personal computer, prepares correspondence, memoranda, notices, and narrative reports; proofreads and checks or compares data for accuracy and completeness; and enters data; and assists in preparation of bid packages, major work authorization (MWA), and project initiation sheet.
• Assembles and enters payroll and mileage data, tracks employee's timesheets, and prints employee records information for supervisors.
• Requisition s material through system application process including order numbers and project numbers; maintains supply inventory, and monitors expenditures; unpacks office supplies and equipment and stocks supply cabinets or storage area.
• Prepares travel orders, requests for checks and expense vouchers for section personnel; ensures travel accommodation and conference or seminar registration are made and confirmed; coordinates meeting with individuals and outside agencies.
• Maintains and creates office files and electronic filing systems; files a wide variety of record keeping systems including input and retrieval of information from computerized record keeping systems and file net.
• Serves as receptionist, receives telephone calls and visitors, directs calls and visitors to appropriate office, and assists employees, outside agencies and the general public with general inquiries.
• Coordinates work activities and schedules meetings for staff, projects, and safety meetings.
• Sorts and routes incoming and outgoing mail.
• Assists with compiling and revising annual budget.

• Updates and maintains employees merit review schedules and performance evaluation for supervision.
• Purges files periodically and sends to storage.
• Performs other duties as assigned.

Supervisory Responsibilities – None

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school equivalency with supplemental college courses in business, computer, or bookkeeping.

• Three years of increasingly responsible and complex clerical related experience.

• A valid driver's license issued by the State of California, Department of Motor Vehicles is required.

• Modern office methods and procedures; personal computer and appropriate business orientated software including Microsoft Office, word, excel and access.
• SAP operations; methods and practices of record keeping; processing invoices; public water and electric utility operations, procedures and methods;
  District policies and procedures.

• Interpret regulations and policies; read, analyze, and interpret general business periodicals, professional journals, specifications, technical procedures; computer and appropriate business software; prepare reports, correspondence, narratives, and procedure manuals
• Communi…