Financial Aid Specialist

BASIC FUNCTION

Under the direction of an assigned supervisor, plan organize, coordinate, and participate in the specialized and technical processing of financial aid programs and services.

DISTINGUISHING CHARACTERISTICS

Incumbents in this classification perform specialized financial aid technical duties to support the district's financial aid department, intake, and oversight of the Financial Aid Lab. This classification aids students with completing financial aid applications and is considered the entry level financial aid classification.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

1. Perform complex, detailed, and responsible technical duties that require specialized and extensive knowledge of financial aid guidelines and regulations.

2. Supervise daily operations of the Financial Aid Lab as assigned; assist students with the financial aid application process.

3. Provide technical assistance and information to students, the public, and staff regarding financial aid programs and services, including completion of applications and forms.

4. Review completed financial aid applications and forms for accuracy and completeness and process.

5. Conduct confidential interviews with students and occasionally parents or guardians, adhering to FERPA regulations to validate information and clarify discrepancies.

6. Maintain current knowledge of federal and State laws; local and College regulations, policies, and guidelines which affect programs, application processing, and eligibility requirements.

7. Advise students on eligibility issues such as award determination, academic progress, remedial coursework, enrollment status, disbursement determination, over payments, and return of Title IV funds.

8. Compile information and transmit student eligibility information as appropriate.

9. Assist with organizing and coordinating financial aid events.

10.Communicate with appropriate college personnel and departments to coordinate timely and accurate financial aid disbursements.

11.Prepare a variety of complex statistical and narrative reports; assure the maintenance of accurate financial aid records and files.

12.Attend a variety of meetings, workshops, and conferences.

13.Perform job-related duties as assigned.

Please  to view the full job description.

EDUCATION AND EXPERIENCE:

Any combination equivalent to graduation from high school and two years of related work experience.

LICENSE AND OTHER REQUIREMENTS:
Incumbents in this classification must possess a valid California driver's license. Some positions in this class may be required to use oral and written abilities in a designated second language.

IMPORTANT:  To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

RANGE 18 ON THE CLASSIFIED SALARY

SCHEDULE:

Initial salary placement is normally at Step 1, no higher than Step
3.  Please  to review current salary schedule.

IMPORTANT:

* First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by June 16, 2026, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point

* All application communications, including interview invitations, are sent through our applicant tracking system (Neo Ed). Applicants are responsible for regularly monitoring their Neo Ed account and ensuring that their contact information (including email address and phone number) is accurate and up to date. Failure to respond to interview invitations or other time-sensitive communications within the specified timeframe may result in removal from further consideration for the position.

Due to the volume of applications received, candidates who do not respond may be considered withdrawn (no-show), and interview opportunities may be extended to other qualified applicants.

For Additional inquiries please contact:

Gina Snow

HR Recruiter

Phone:

Email: gina.snow

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

COMMITMENT TO EQUITY AND DIVERSITY

With the goal of ensuring the equal educational opportunity of all…