Executive Assistant to Vice Dean, Development and Alumni Relations

• Job Type: Officer of Administration
• Regular/Temporary:
  Regular
• Hours Per Week: 35
• Salary Range: $74,000 - $86,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Vice Dean, Development and Alumni Relations, the Executive Assistant to the Vice Dean, Development and Alumni Relations provides high level administrative, operational, and strategic support. In this role, the Executive Assistant serves as a key enabling partner to the Vice Dean and the Development and Alumni Relations leadership team. This role is central to ensuring the efficient operation of the Vice Dean’s office, supporting Board related activities as needed, and contributing to the overall effectiveness of the DAR division.

The successful candidate will bring exceptional organizational skills, sound independent judgment, and a proactive approach to managing a complex and fast paced executive environment. This role requires a high degree of professionalism, discretion, and strong communication skills, along with the ability to anticipate needs and manage competing priorities. The Executive Assistant will also support select team wide activities and office operations, and provide limited finance and procurement support, including invoice processing and expense tracking.

This individual is expected to embody the core values of teamwork, integrity, accountability, and respect, and will play a meaningful role in advancing the division’s fundraising and engagement objectives.

For over a century, Columbia Business School (CBS) has helped develop leaders and builders of enterprises who drive value for their stakeholders and society at large through our MBA, MS, PhD, and Executive Education programs. We are equally committed to cultivating new scholars and teachers and to creating and disseminating pathbreaking knowledge, concepts, and tools that advance the understanding and practice of management through our faculty research and PhD programs.

Our vision is simple: to develop ideas and leaders that transform the world, from the very center of business.

Our ever-evolving curriculum, featuring pioneering courses, STEM certification, and immersive experiential learning, prepares students to excel in key areas such as digital transformation, entrepreneurship, innovation, twenty-first-century finance, the intersection of business and society, and climate and sustainability. The CBS administration enables CBS’s educational and scholarly mission through strategic and operational guidance and support, optimizing School resources through well-designed, transparent processes with a culture of respect for all.

• Independently manages and prioritizes the Vice Dean’s complex and dynamic calendar, exercising discretion to assess competing institutional, donor, and leadership priorities, resolve conflicts, and recommend sequencing and escalation to align with strategic objectives.

• Drafts, reviews, and refines correspondence, presentations, briefing materials, and reports, exercising judgment regarding content, emphasis, and presentation to ensure alignment with institutional priorities and executive messaging standards.

• Supports donor and prospect engagement by coordinating with prospect identification and research partners to assist with the preparation of individual and industry background materials, conducting online research as needed, maintaining related records in the database of record, and providing concise research summaries when applicable.

• Prepares meeting materials for the Vice Dean, including agendas, background documents, and prospect briefing materials.

• Reviews and manages expense submissions for the Vice Dean and select senior leaders, exercising judgment to interpret policy requirements,…