Payroll Officer

Job Description

The Payroll Officer is responsible to ensure payroll and taxes are managed. They also serve as an administrative assistant to provide office and clerical support to assist with the efficient operation of the central office for the Interlocal. Additionally, this position acts as the Special Needs Vocational (SNV) Bookkeeper. To accomplish all tasks, the Payroll Officer works directly with the Director, board clerk, and treasurer and is accountable to them for the performance of their duties.

• Monthly collect, calculate and input payroll data into computer for all classified/certified staff as well as substitutes (at each district rate of pay). Homebound and transportation timesheets. Compute overtime hours for employees doing double duty. Prepare, print and disperse payroll checks to all staff by the 15th of each month. Record and update all staff sick, personal, professional and vacation leave dates of absence and names of substitutes from District Absence Reports and Personal Leave Forms.
  
  Prepare payroll reports to keep on file for auditors and copies to Treasurer.
• Prepare, print and disperse all payroll deduction voucher checks for MyFlex Medical/Dependent Child Care Reimbursement;
  Tri-County Educators Association Dues;
  Child Support Payments;
  Wage Garnishments (with assistance from Board Clerk as needed).
• Calculate and call in Federal withholding, FICA Deduction and Matching FICA taxes on the same day as payroll to be deducted from bank account in accordance with the one day rule on the following day.
• Calculate and call State withholding to be deducted via electronic transfer to Topeka. Prepare and record journal entries for these transactions in computer system.
• Receive absence reports from each district/school.
• File quarterly Unemployment Report and send quarterly unemployment tax to Topeka. Monthly, call in Department of Labor information and file quarterly report at the same time.
• Attend SUI trainings.
• Complete, check for accuracy and submit (if applicable) once given approval by Director, of the following: SDAC and PCG reporting, Interlocal budget, VI-B application (part 1 and
  2); MOE reporting, tracking and keeping Director up to date on MOE;
  Form 120A.
• Each June compute sick/personal leave for eligible employees to be paid from the Temporary Sick Leave Pool. Prepare and send checks.
• In collaboration with Board Clerk, each June schedule Section 125 appointments for all employees to meet with the Section 125 representative.
• Answer wage garnishments computing salaries for amounts payable. Send copies to attorneys, employees and maintain copy on file in office.
• Complete ACH transmittal for electronic payroll from bank.
• Prepare, print and dispense annual W-2 forms. Prepare and submit annual KW3 form to KS Department of Revenue. Transfer W-2/W-3 information to diskettes and send to State Department of Revenue and Social Security Administration (with assistance from Board Clerk).
• Send copies of W-4s on all new hires to Child Support Enforcement Agency (with assistance from Administrative Assistant).
• Each June, prepare lump sum and encumbered payrolls for certified staff.
• Assist employees as necessary with questions pertaining to payroll and taxes.
• Create 1094C (Affordable Healthcare) through SUI and disperse to staff (with assistance from Board Clerk).
• Complete Workmen’s Compensation payroll estimation and audit annually.
• Maintain journal entries for taxes for money transfers.
• Update and check for accuracy, staff budget sheets to help plan for annual budget (including working with director to create salary schedules).
• Work with federal auditor(s) for VI-B application, MOE, and other budget questions.
• Work with Medicaid and SDAC auditors to ensure accurate submission data.
• Input cash receipts information into SUI and prepare cash receipt journal for Treasurer.
• Second signer for KPERS as needed.
• Be responsible for student accident claims. Send forms to parents/guardians of student who was injured and follow through.
• Enter new employee (certified staff) information into SUI for payroll; paraprofessional information, as needed, to support Clerk of the Board.
• Complete Employment…