Administrative Specialist

Published 09.16.2026 Company :
Safran Job field :
Administrative Location :
Ohio , Ohio , United States Contract type :
Permanent Contract duration :
Full-time Required degree :
Associate Degree Required experience :
More than 3 years Professional status :
Administrative staff Salary range : 48,000 - 56,000

Published 09.16.2026

Job Description The Administrative Specialist serves as a key administrative resource for the organization, ensuring the efficient day-to-day operation of the office while delivering exceptional customer service to employees, visitors, vendors, and business partners. This role is responsible for office administration, facility coordination, employee support, event planning, accounts processing, and light human resources administration.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. This individual will serve as a trusted resource for administrative and operational support while helping create a positive employee and visitor experience.

Success Factors The successful candidate will be a proactive, service-oriented professional who takes ownership of office operations, supports a positive and productive workplace environment, builds strong working relationships, and consistently demonstrates reliability, discretion, initiative, and attention to detail.

Job Requirements Office Administration & Reception
• Create and maintain a welcoming, professional office environment that reflects company values and standards.
• Serve as the primary point of contact for office visitors, vendors, and guests.
• Greet visitors, manage visitor sign-in procedures, issue visitor badges, and coordinate visitor access as required.
• Respond to routine inquiries professionally and efficiently.
• Manage conference room scheduling and coordinate meeting logistics.
• Maintain office appearance, organization, and operational readiness.

Administrative Support
• Provide administrative support to the HR & Business Operations Manager and support the overall administration of the office.
• Schedule appointments, meetings, and conference calls as directed.
• Coordinate staff meetings, town halls, and other business events.
• Prepare presentations, spreadsheets, reports, correspondence, and meeting materials.
• Maintain departmental calendars, organizational charts, phone directories, and distribution lists.
• Draft and distribute internal communications, announcements, and reminders.
• Maintain electronic and physical filing systems in accordance with company policies and records retention requirements.

Office Operations & Facilities Coordination
• Order, receive, and distribute office supplies while maintaining appropriate inventory levels and cost controls.
• Maintain office equipment, including copiers and other shared resources.
• Coordinate facility-related issues with building management and service providers.
• Support workplace safety initiatives by maintaining emergency contact information, evacuation plans, and routine safety inspections.
• Monitor office maintenance needs and coordinate repairs when necessary.
• Assist in workspace setup and organization for employees and visitors.

Mail, Shipping & Vendor Coordination
• Process incoming and outgoing mail and packages.
• Prepare UPS and other shipments as required.
• Maintain productive relationships with office vendors and service providers.
• Track deliveries, invoices, and office-related service requests.

Financial & Administrative Processing
• Process monthly corporate card reconciliations.
• Create purchase orders and support procurement activities.
• Review and process vendor invoices for payment approval.
• Maintain accurate administrative records and documentation.
•…