Senior Grant Specialist

Job Profile

Administrative Operations Specialist 3

Administrative Operations

Full time

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Thunderbird School of Global Management is seeking a dynamic and detail-oriented professional to join the Business Office team. In this role, you’ll play a key part in supporting the school’s financial operations by performing a variety of technical and clerical accounting functions. This is a great opportunity for someone who is organized, eager to learn, and ready to contribute to a mission-driven, globally minded institution.

$65,000 - $70,000; to commensurate with education and experience

• Manages grant financials throughout the pre award and post award lifecycle, including proposal budgets, financial monitoring, reporting, and closeout.
• Monitors and reconciles grant revenues, expenditures, commitments, payroll, and available balances against approved budgets and award periods.
• Reviews grant expenditures for allowability and compliance with sponsor requirements and ASU financial policies.

• Reviews, processes, and tracks domestic and international invoices, payments, and reimbursements associated.
• Coordinates grant related vendor and supplier setup, consulting and speaker payments, contracts, and other purchasing and payment requirements.
• Prepares journal entries, accounting adjustments, and fund transfers and ensures appropriate use of worktags, spend categories, and funding sources.

• Prepares grant financial reports, budget to actual analyses, expenditure projections, and other financial information for principal investigators and management.
• Monitors spending and timelines to identify financial risks, discrepancies, under spending, or other issues requiring corrective action.
• Supports sponsor and ASU reporting, audits, and compliance reviews by reconciling financial information and maintaining appropriate supporting documentation.

• Maintains accurate grant financial records, data, and tracking tools in applicable ASU and Thunderbird systems.
• Partners with principal investigators, faculty, ASU administrative offices, and external partners to resolve grant related financial issues and support successful grant administration.
• Supports grant budget revisions, modifications, extensions, and closeout activities and identifies opportunities to improve financial processes, controls, and reporting.

• Supports special projects and other financial or operational initiatives based on department needs and priorities.
• Performs other duties as assigned in support of Thunderbird Business Operations and University objectives.

• Experience with grant financial administration, including budget monitoring, reconciliation, invoicing, and reporting.
• Experience interpreting and applying financial policies, grant requirements, contracts, and funding guidelines.
• Demonstrated ability to analyze financial data, identify discrepancies and risks, and independently research and resolve issues.
• Experience with financial systems and reporting tools, such as Workday, and proficiency with Microsoft Excel.
• Experience preparing financial reports, budget projections, and analyses and communicating financial information to stakeholders.
• Demonstrated ability to manage multiple priorities independently while maintaining accuracy and meeting deadlines.
• Bilingual in English and Spanish, or the ability to effectively communicate in both languages, is preferred.

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work
• Regular activities require ability to quickly change…