Executive Assistant

Rezilient Health is a growing healthcare delivery organization that provides an innovative hybrid care experience through a nationwide network of Cloud Clinics. By combining advanced technology with a human-centric approach and remote physician expertise, our patients experience superior clinical outcomes and more accessible, affordable healthcare.

As we continue to grow, we are seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative and strategic support to our CEO. This is a critical role in our fast-paced startup environment, requiring exceptional judgment, discretion, and the ability to anticipate needs, often before they arise. The ideal candidate will be a true partner to the CEO & other Executive Leadership Team members, enabling them to focus on strategic initiatives and drive the company's success.

If you're someone looking to take the next step in your career, thrives in fast-paced environments, has a strategic mindset, and embraces the opportunity to collaborate with stakeholders across an organization on continuously evolving projects and goals, this role offers the perfect platform to make a meaningful impact.

• Calendar Management:
  Proactively manage the CEO and other Executive Leadership Team members’ complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate potential conflicts and proactively resolve scheduling issues. This includes managing frequent changes and prioritizing competing demands in a startup environment.
• Email Coordination:
  Expertly manage the CEO's inbox, filtering and prioritizing correspondence based on urgency and relevance. This involves discerning key senders and recognizing critical topics, and summarizing lengthy email threads or extracting key information for the CEO's efficient review, and maintaining a well-organized email filing system for easy access to information.
• Leadership Meeting Preparation:
  Prepare high level meeting agendas, gather relevant materials, and ensure the CEO is fully briefed for all meetings. Take accurate meeting minutes and follow up on action items. Proactively call attention to upcoming deadlines and critical deliverables that pertain to the CEO and other members of the Executive Leadership Team.
• Travel Arrangements:
  Coordinate all aspects of travel for CEO & other identified company leaders, including flights, accommodations, transportation, and itineraries. Ensure seamless and efficient travel experiences, often on short notice.
• Day-to-Day Communication:
  Manage incoming and outgoing communication for the CEO, including email, phone calls, and mail. Screen calls and outreaches, and prioritize access based on importance and urgency. Act as a liaison between the CEO and internal/external stakeholders, including investors, partners, and staff.
• Communication Support:
  Contribute to the refinement of communication strategies, ensuring consistent messaging and effective outreach to key stakeholders. Oversee the distribution of outgoing communication for the CEO through appropriate channels, including email, mail, courier services, and other relevant platforms.
• Correspondence Development:
  Prepare professional, accurate, and polished written communication. This includes:
  Composing emails, letters, memos, and other documents, creating visually engaging and informative presentations for meetings, conferences, and internal/external audiences, and preparing reports and other documents with accuracy and attention to detail.

• Internal Liaison:
  Facilitate clear and effective communication between the CEO and internal stakeholders, including staff, department heads, and other members of the Executive Leadership team. This involves scheduling meetings, relaying information, and fostering alignment on strategic initiatives.
• External Liaison:
  Serve as a key point of contact for external stakeholders, such as investors, partners, clients, and board members.
• Relationship Cultivation:
  Nurture and strengthen relationships with key stakeholders, acting as a representative of the CEO, Executive Leadership…