Business Office Assistant​/Medicaid Specialist

JOB SUMMARY: Assist the Business Office Manager to ensure an effective, smooth running operation using the philosophy, objectives and policies of this facility.

Minimum Qualifications:

• Business college preferred
• Related administrative experience at a level necessary to accomplish the job.
• Must have the ability to read, write, and follow oral and written directions at a level necessary to accomplish the job.
• Basic understanding of computer technology, including email use.
• Must be able to relate positively and favorably to residents, families and to work cooperatively with other employees.
• Must maintain regular attendance.
• Must meet all local health regulations, and pass post-employment physical exam, if required. This requirement also includes drug screening, criminal background investigation and reference inquiry.

• Responsible for overseeing all functions of the Business Office. In conjunction with the Admission Coordinator, maintains proper statistical information indicating the admission(s) and discharge(s) of residents on a daily basis. Receives and files approvals of admission.
• Performs duties and/or manages staff responsible for payroll, personnel records, group health insurance records, workman’s compensation records, accounts payable, and secretary/receptionist duties.

• Performs accounts receivables functions and maintains related records.
• Acts as a cashier and performs required duties.
• Issues receipts to all persons paying cash and on request when paying by check.
• Records all charges and collections for accounts receivable aging.
• Analyzes the accounts receivable aging monthly and reports delinquent accounts to the Administrator.
• Acquired information required for billing of the Medicaid and Medicare programs. Maintains a statistical record as to the utilization of licensed beds, as required in the preparation of the Medicare Cost Report.
• On accounts covered by hospitalization insurance, Medicare and Medicaid; analyze billings and submits notices of admission to insurance carriers or government agencies as determined by coverage.
• Prepares and forwards statements to residents whose cases have been rejected or on whose accounts there is a balance after coverage terminates.
• Maintains residents’ trust fund under the Administrator’s guidance.
• Maintains a ledger on which will be recorded all funds left with the facility on behalf of the residents.