Foundation Coordinator Assistant - Part-Time

12-Month Part-Time Position – No Benefits

Level: 4

Fair Labor Standards Act Status: Non-Exempt

Reports To: Building Principal

• High school diploma or equivalent required; additional secretarial training or related college work preferred.
• Experience as a receptionist or secretary preferred.
• Computer skills required.
• Typing and keyboarding skills required.
• Working knowledge of standard office machines required.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Alternatives to the above qualifications may be found appropriate or acceptable by the Board of Education.

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

• Performs various office management tasks.
• Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill.
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service.
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel.
• Deals courteously with visitors, parents, students, and staff.
• Cooperative, flexible and shows good judgement/discretion in interpersonal interactions.
• Represents self, school and District positively.
• Responds in a timely manner to informational requests.
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures.
• Demonstrates good safety practices and adheres to all District rules, regulations and policies.
• Performs other duties as assigned in order to carry out functions of the office.

• Performs budgetary and bookkeeping tasks (elementary level).
• Maintains general ledgers, including recording expenses.
• Reconciles expenditure accounts and creates purchase orders while considering budgetary constraints.
• Prepares bank deposits.
• Prepares monthly payroll sheets and submits to Central Office.
• Takes inventory in collaboration with the school principal.
• Has knowledge of all secretarial positions within the building, including assisting with student enrollment and withdrawals.
• Enters data into computer databases.
• Generates reports as requested.
• Assists in the coordination of school functions and special events.
• Sends student records to requesting transferring schools (elementary level).
• Coordinates and communicates information to students, staff, and the community.
• Maintains employee and student files.
• Maintains daily attendance records for students (elementary level).
• Assists the principal as needed.
• Supervises, trains and assigns duties to office personnel and student office workers.
• Ensures office equipment is in working condition.
• Greets students, parents, and guests warmly; functions as an ambassador for ISD.
• Answers telephones, transfers calls, and takes messages.
• Sorts, reads, and distributes office mail.
• Performs secretarial duties such as typing correspondence, ordering supplies, etc.
• Maintains calendars.
• Performs other responsibilities as necessary to carry out the function of the office.

Principals' Secretaries will be employed for ten, eleven, or twelve‑month positions. The salary and work year will be established annually by the Board of Education.

Performance of this job will be evaluated by the immediate supervisor using the Independence School District Performance-Based Evaluation Office Personnel system.