District Accounts Payable Clerk

Accounts Payable Clerk

Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to bookkeeping/accounting. Experience as a bookkeeper or secretary preferred. General experience in accounts payable preferred. Computer skills and/or experience required, particularly in Microsoft Office products. Typing and/or keyboarding skills required. Ten-key by touch skills required. Working knowledge of standard office machines required.

Communication and interpersonal skills. Possession of the knowledge, skills and abilities necessary to perform the essential functions of the position. Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Provides skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performs various office management tasks. Operates computers, copiers, office machinery and equipment with a high degree of skill. Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned. Performs duties to achieve high levels of customer service. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel. Deals courteously with visitors, parents, students, and staff.

Cooperative, flexible and shows good judgement/discretion in interpersonal interactions. Represents self, school and District positively. Responds in a timely manner to informational requests. Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures. Demonstrates good safety practices and adheres to all District rules, regulations and policies. Performs other duties as assigned in order to carry out functions of the office.

Prepares accurate financial records. Reconciles accounts. Processes invoices for payment. Prints and distributes accounts payable checks. Maintains paid vendor files in compliance with retention policies. Trains and assists secretaries and other District personnel on accounting software regarding requisition entry, inquiry and other features necessary in processing expenditures. Monitors compliance with Board of Education policy and administrative procedures regarding expenditure of funds.

Performs other responsibilities as necessary to carry out the functions of the office.