Secretary Spanish Interpreting and Translating

Job Title

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
• Deals courteously with visitors, parents, students, and staff
• Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
• Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Building Bookkeeper/Secretary:

• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Prepares accurate financial records
• Reconciles accounts
• Enters purchase orders into Keystone system and matches to invoices
• Maintains student information database
• Verifies that employee time sheets are calculated accurately
• Posts ledger entries for grants and accounts
• Analyzes financial reports to determine fund availability
• Distributes scholarship information to students and employees
• Answers telephones, transfers calls, and takes messages
• Greets and provides information to parents, students, and guests warmly; functions as an ambassador for ISD
• Sorts, reads, and distributes office mail
• Schedules meetings, makes travel arrangements, and maintains appointment calendars
• Ensures office equipment is in working condition
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:
Building Bookkeepers/Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education. Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation Office Personnel.