Administrative Secretary - Elementary Instruction

Administrative Secretary

12-Month Position

Level 6

Qualifications:

Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred. Experience as a receptionist or secretary preferred. Computer skills and/or experience required. Typing and/or keyboarding skills required. Working knowledge of standard office machines required. Communication and interpersonal skills. Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.

Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Fair Labor Standards Act Status:
Non-Exempt

Reports to:

Department Administrator

Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for Administrative Personnel:

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
• Deals courteously with visitors, parents, students, and staff
• Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
• Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Administrative Secretary:

• Completes documents and written communications for special projects
• Drafts district communications
• Performs budgetary and bookkeeping tasks
• Takes inventory and orders equipment and supplies, as needed
• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Processes applications for government financial assistance
• Generates reports, as requested
• Assists in the coordination of District functions, special events and curriculum
• Posts District information
• Submits technology work order requests for District staff
• Manages passwords for various software systems across the District
• Maintains current models and prices for technology purchases
• Processes requests for technology purchases
• Relays urgent technology needs to members of the technology staff
• Drafts correspondence
• Trains clerical staff, as necessary
• Collects, compiles and enters student, payroll, time sheet, and other record-keeping data into computer databases
• Greets students, parents and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls and takes messages
• Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:
Administrative Secretaries will be employed for twelve month positions. The salary and work year will be established annually by the Board of Education. Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation Office Personnel.