Construction Services Studio Coordinator

Key Responsibilities

• Coordinate construction administration documentation and project correspondence.
• Assist project teams with maintaining project schedules, action item logs, and document control procedures.
• Manage client contact information and maintain project files.
• Support the business development team in maintaining project records, gathering information, and developing proposals if needed.
• Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery.
• Prepare contracts using American Institute of Architect (AIA) software and consultant agreements.
• Track, organize, and file certificates of insurance, contracts, and modifications.
• Finalize project specification/project manuals using Specs Intact, Spec Link, and Masterspec software.
• Track and process submittals, shop drawings, and Requests for Information (RFIs).
• Assist with coordination of site visits, field reports, and construction meeting documentation.
• Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records.
• Support implementation and administration of construction safety program requirements.
• Collaborate with the Director of Construction Services, Construction Administrators, Project Managers, and other team members to ensure that all project information is accurate and meets the quality requirements.

• Degree
  
  Required:
  
  High School Diploma
• Preferred:
  Associate's or Bachelor's degree
• Minimum of two years of relevant office experience
• Demonstrated ability to communicate effectively, manage multiple priorities, and maintain strong organizational systems
• Demonstrated ability to work independently, exercise sound judgment, and navigate evolving priorities and ambiguous situations
• Must have or be able to obtain and maintain a Real  Passport for commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license
• Preferred: USACE Construction Quality Management for Contractors (CQM-C) and Construction Specifications Institute Construction Documents Technologist (CSI-CDT) certifications are valued
• Preferred:
  Previous experience in an architecture, engineering, construction, or related professional service firm.
• Required Technical
  
  Skills:
  
  Microsoft Office 365, Bluebeam Revu, document management systems, Procore or similar construction management software

• Real
• valid driver's license
• USACE Construction Quality Management for Contractors (CQM-C)
• Construction Specifications Institute Construction Documents Technologist (CSI-CDT)