Loan Documentation Specialist - Motgage

Loan Documentation Specialist

Division: Lending

Department: Mortgage

Reports To: Mortgage Department Manager

FLSA Status: Non‑Exempt

The Loan Documentation Specialist supports Mortgage Loan Officers and the entire Royal Banks of Missouri Lending Team. The documenter reviews loan files, makes requests, collects key documents, prepares the loan file and closing package, and meets closing deadlines. Responsibilities also include loan processing duties, loan documentation, file setup, loan booking, and necessary follow‑up for new, renewed, denied, or withdrawn consumer loan files.

• Advanced knowledge and experience in loan documentation.
• Prepares all necessary documentation and correspondence for new, renewed, withdrawn, and denied loans.
• Advanced organizational skills for loan files assigned for documentation and/or booking.
• Ability to multi‑task and meet all closing, funding, and booking deadlines.
• Ensures all loan documents are accurately prepared, adhere to compliance rules, and are properly executed.
• Prepares loan closing documentation packages for loan officers.
• Ensures the bank’s collateral position is secure regarding e‑recording, UCC filing, and lien filing for motor vehicles.
• Requests and reviews UCC searches pre‑ and post‑closing to ensure proper lien position.
• Reviews files after loan closing to ensure documents are fully executed and returned, processes loan funding, books loan to core system, secures collateral, and tracks post‑closing documentation.
• Processes and sends e‑recorded and post‑closing documentation to title companies.
• Prepares all loan documents and correspondence as requested by the Loan Officer.
• Scans and indexes the loan file to Centerdoc for monthly audit reviews.
• Books loans to the system, assists loan servicer processing payments/payoffs, and determines appropriate application of those payments/payoffs.
• Processes file maintenance transactions and booking corrections accurately and timely.
• Pays invoices related to loan origination and servicing functions according to the appropriate procedures.
• Obtains releases and satisfactions for loans that Royal Banks pays off.
• Obtains initial coverage binders or copies of insurance policies, reviews policies for adequate coverage, and ensures that the bank is listed as the lien holder or mortgagee.
• Maintains accurate and current data in the exception tracking report, credit bureau log, HMDA LAR, collateral list, and other data tracking reports as assigned.
• Assists with follow‑up of all final or outstanding documentation related to all loans.
• Prepares general ledger transaction entries and disbursement checks for all new or renewed loans, including subsequent construction draw requests.
• Scans and indexes incoming documentation and supporting information in the appropriate files.
• Acts as a backup person for the payment processor or other Documentation Specialists as requested.
• Maintains and updates procedure manuals based on information received from management and supervisors.
• Manages, performs, and completes identified special projects within the department at the request of management and supervisor.
• Cross‑trains in other functions of the Loan Department to assist in any areas as needed or as requested by management or supervisors.
• Maintains educational and professional expertise through attendance at job‑related seminars, conferences, and workshops.
• Assists in developing manuals and supporting documentation in relation to the Documentation Processor position.
• Completes online compliance courses on time as assigned by management.
• Performs all other duties as needed by management or supervisors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.

Ability to calculate figures and amounts such…