Office Administrator

Southwest Companies is a trusted all-purpose contractor and restoration company. We are a one-stop shop for restoration services, dedicated to serving clients throughout Ohio. Known for our high-quality work and reliability, we pride ourselves on delivering exceptional results to our customers. Our team is committed to providing efficient and effective solutions tailored to meet diverse project needs.

This is a full-time, on-site role for an Office Administrator at our headquarters in Independence, OH. The Office Administrator will oversee daily office operations, and provide administrative assistance to the team. Responsibilities include facilitating communication, coordinating office activities, delivering excellent customer service, and supporting the smooth functioning of office administration tasks.

• Experience in Administrative Assistance and Office Administration
• Manage vendor invoices in Quick Books Online, including entry, coding, and proper job cost allocation
• Reconcile and manage company credit card statements in Quick Books Online
• Ensure all vendor invoices and credit card transactions are properly recorded and documented
• Maintain organized digital and physical records of invoices and financial documents
• Assist with accounts payable processes and vendor communication as needed
• Support accurate and timely financial reporting through proper data entry and reconciliation
• Strong Communication and Customer Service skills
• Organizational skills with attention to detail and time management
• Familiarity with standard office software applications
• Ability to work effectively in an on-site office environment