Office and HR Assistant

Position Description

The Office and HR Assistant is the first person everyone sees when entering the office. Greets and welcomes all visitors. Alerts team members of guest arrival and may escort them to the appropriate office or conference room. This role is responsible for keeping the office and Café supplied and organized. Performs miscellaneous general administrative tasks to support the Support staff and HR team.

This position is not a hybrid role as it requires regular onsite presence to support front desk operations, employee services, and office administration functions.

• Handles all incoming calls to the Support Center, and ensures calls are routed to the appropriate team/person.
• Greets visitors, makes them feel welcome, and notifies appropriate parties.
• Maintains the appearance of the lobby, mailroom, and conference rooms.
• Stocks the kitchen(s) and orders café beverage supplies and maintains appropriate inventory.
• Maintains cleanliness of café tables, sink and periodically cleans staff refrigerators.
• Opens, sorts, and distributes mail to the appropriate people – maintains postage machine, postage meter supplies, and mailroom organization.
• Supports HR initiatives and day-to-day departmental operations through administrative coordination and project assistance.
• Supports HR Generalist with event planning for health fairs, holiday events, team celebrations, etc.
• Manages incoming mail, shipping, package delivery, and related vendor services.
• Coordinates office supply inventory and workplace support needs.
• Supports document preparation, copying, scanning, printing, mailing, and distribution for special projects and business needs.
• Help manages calendar/appointments/meeting rooms for Support Center.
• Manages HR and office invoice administration, including coding, tracking, reconciliation, and submission for payment approval.
• Maintains Support Center office supplies and inventories.
• Handles restaurant reimbursement forms.
• Performs other related duties as assigned.

• Basic use of office technology, including Microsoft Outlook, Teams, printing, basic invoicing/expense programs.
• Displays a positive, professional business attitude and appearance.
• Must be comfortable standing, walking, bending, and reaching.
• Proficient with time management and organizational skills and able to meet deadlines.
• Must exhibit good listening skills and display the ability to follow up independently.
• Possess strong attention to detail.
• Prefer a strong Customer Service background.
• Able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills.
• Possess the ability to prioritize multiple assignments among several individuals/tasks.
• Must have basic computer and software skills with Windows, Word, Excel, PPT.
• High School Diploma required.
• 1 year of relevant experience in an office setting, preferably in a clerical role.
• Possess excellent communication skills, verbal, written, and phone.

At Flynn Group, our team members operate through four core competencies:
Consistent Achiever, Skilled Communicator, Culture Champion, and Trusted Owner. These competencies allow us to drive results, ensure we have a deep bench of high caliber talent, and offer career opportunities across the Flynn Portfolio.

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. Below are some of the benefits and perks we offer:

• Medical/Dental/Vision
• Retirement and Savings Plan
• Short- and Long-Term Disability
• Basic Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Paid Time Off
• Company Outings
• Dining Discounts
• PC/Laptop Purchase Assistance
• On-Site Fitness Center, Daycare, and Café
• Fun Work Environment

The Flynn Group is an Equal Opportunity Employer.