Executive Assistant

Location: Independence, OH

About Redwood

At Redwood Living, Inc. ("Redwood"), we believe our success is driven by the people who power us. We are proud to be a multi-state employer with a growing team of over 650 employees committed to building neighborhoods and careers that thrive. Our employees are passionate, talented, and empowered to make decisions that positively impact the lives of our residents. From on-site teams to corporate leadership, every Redwood team member plays a vital role in delivering exceptional experiences.

We foster a culture rooted in integrity, open communication, and a commitment to exceeding expectations.

As we continue to expand our footprint and grow our team, we seek individuals who share our values and are excited to contribute to a dynamic, forward-thinking organization. At Redwood, you'll find more than a job - you'll find a place to grow, lead, and make a difference.

We live by eight core values that guide everything we do:

Do One Thing Really Well Be Entrepreneurial Serve Those You Lead Deliver More Than Expected Communicate Openly and Honestly Instill Family and Team Spirit Demonstrate Integrity and Authenticity Be Nice and Have Fun

Position Overview

At Redwood, we recognize that exceptional leadership requires exceptional support. Reporting directly to the Founder/Chief Executive Officer, the Executive Assistant will serve as a trusted partner and key contributor to the success of both the Founder/CEO and the Kimmelman family office. This dual-facing role is instrumental in ensuring the seamless operation of both the executive and family office environments by managing complex calendars, coordinating high-level meetings, preparing thoughtful communications, and nurturing relationships with a wide range of stakeholders, including Redwood team members, family office staff, and family members.

The Executive Assistant will thrive in a fast-paced, evolving environment. This individual will be expected to demonstrate professionalism, discretion, and agility, while also embodying the values and culture that define Redwood. We are looking for someone who is not only highly organized and detail-oriented but also proactive, resourceful, and committed to excellence. In this role, you will be empowered to make a meaningful impact, supported by a collaborative team, and positioned as a visible ambassador of both the Redwood brand and the Kimmelman family office.

Duties & Responsibilities:




Executive & Administrative Support
Administrative Support: Provide high-level administrative support to the Founder/CEO, including managing correspondence, preparing reports, and handling information requests.
Correspondence: Compose and edit correspondence, prepare letters, and memos. Ensure clear and effective communication on behalf of the Founder/CEO.
Calendar Management: Coordinate and manage the Founder/CEO's Redwood Outlook calendar and daily schedule, ensuring efficient time management and prioritization of tasks.
Meeting Coordination: Manage internal and external meeting coordination, including scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on the status of action items and deliverables.

Family Office & Personal Support

Liaison with Advisors
:
Serve as a primary point of contact for family advisors (e.g., attorneys, accountants, wealth managers, insurance brokers) and immediate family members on behalf of the Founder/CEO.
Administrative & Logistical Support
:
Provide comprehensive support for the Founder/CEO's personal and family-related matters, including scheduling, document preparation, and coordination with external parties.
Personal Assistance
:
Manage personal tasks for the Founder/CEO and family, such as appointments, special requests, and support for personal business ventures.
Operational Oversight
:
Handle Founder/CEO's day-to-day personal operations including bill payments, reconciliations, insurance coordination, vehicle administration, and mobile account management.


Event & Travel Coordination

Travel Arrangements:Coordinate Founder/CEO travel plans and itineraries while tracking global entry/TSA requirements for compliance.
Local Travel:Travel locally as necessary to support the Founder/CEO's activities.

Stakeholder & Communication Management

Stakeholder Relations: Maintain working relationships with key stakeholders, including board members, investors, community leaders, and immediate family members as necessary and guided by the Founder/CEO.
Internal Communications: Develop and distribute internal communications on behalf of the Founder/CEO, as needed, ensuring consistent messaging across the organization by aligning with the internal communications team.

Financial & Trust Administration

Family Trust Company Operations: Assist in proper documentation of fiduciary activities related to the Kimmelman family trusts including managing accounting and preparing financial…