Extended Learning Facilitator

Starting Date: Immediately

Extended Learning Facilitator Job Description

Job Title: Extended Learning Facilitator

Reports To: Executive Director of Curriculum and Instruction

Contract Period: Full year/year round; 1.0 FTE*

Focus: Extended Learning (Before and After School, Summer School, Tutoring, etc.)

Central School District 13J

The Extended Learning Facilitator will manage the execution, compliance, and fiscal management of a comprehensive portfolio of out-of-school-time grants, including Summer Learning, High-Dosage Tutoring, and 21st Century Community Learning Centers (21st CCLC). This 3-year, grant-funded position drives student academic recovery and enrichment by supervising all program personnel, maintaining complex budgets, and managing the rigorous data collection required for federal and state compliance.

* This position is fully funded through specific federal and state grants and is subject to a strict 3-year term limit. Continued employment beyond this 3-year period is contingent upon the securement of additional funding.

• Execute and maintain a collection of grants, ensuring all daily operations, activities, and expenditures comply with grant guidelines and funding requirements.
• Develop, monitor, and maintain the annual program budget, overseeing resource allocation, purchasing, and reporting.
• Collaborate on the preparation and submission of all mid-year, annual, and final programmatic and financial reports required by grantors and the district.
• Recruit, hire, train, and supervise all staff, instructors, tutors, vendors, and volunteers across extended learning and enrichment programs.
• Conduct regular observations and provide actionable evaluations to ensure high-quality instruction and engagement.
• Foster a collaborative environment among program staff, regular day teachers, school administration, and community partners.

• Design and implement data collection systems to track student participation, progress, and academic outcomes.
• Manage program records, prepare required periodic reports for grant stakeholders, and adjust strategies to maximize program effectiveness.
• Ensure all reporting metrics satisfy both internal district standards and external grant stipulations.

• Collaborate with school leadership to align enrichment opportunities with regular-day curricula and school improvement goals.
• Manage transportation, food services, materials (ordering, distributing, collecting, maintaining), and other logistical components of extended learning programs.
• Communicate program offerings and student progress to parents, guardians, and the broader community.

• Degree:
  Bachelor’s degree from an accredited college or university required.
• Instructional Background:
  Prior professional teaching experience is required. A current or active Oregon teaching license is not required.

• Program Coordination:
  Proven experience organizing and coordinating educational or youth-development programs on a large scale (e.g., school-wide, district-wide, or multi-site non-profit).
• Demonstrated experience with grant management, budget maintenance, or federal/state compliance monitoring.
• Strong familiarity with data entry, data tracking systems, and generating compliance reports.
• Experience working with students, families, and communities representing diverse cultural, linguistic, and learning backgrounds and needs.

• Works well with others. Reflective. Focuses on solving conflict and maintaining confidentiality.

• Ability to communicate fluently verbally and in writing in English.
• Ability to effectively present information and respond to questions in one-on-one, small group situations to students and other school staff.
• Ability to verbally respond to inquiries from students, teachers, and leaders.
• Ability to read and interpret documents.
• Ability to write routine reports and correspondence.

• Able to solve practical problems and deal with a variety of situations where only limited standardization exists.
• Ability to interpret a variety of…