Administrative Officer

Location: Defence Colony

About APSS Foundation
Achchhe Padosi Samajik Seva Foundation (APSS Foundation), formerly known as  Global Foundation of Good Neighbors – India Chapter , is a non-profit organization dedicated to advancing child protection, education, women’s empowerment, livelihood promotion, and community development.
We collaborate with diverse partners to strengthen community resilience, promote inclusive growth, and create sustainable opportunities for underprivileged children, youth, and women.
Our work is rooted in transparency, accountability, and collaboration to deliver measurable social impact across India.
Join APSS Foundation — where Good Neighbors build better communities.
Together, let’s create lasting change for children, women, and families across India.
Position:
Admin Officer
We are seeking a  dynamic, detail-oriented, and people-focused professional  to lead administrative and part of HR operations. The ideal candidate will ensure effective systems, staff support, and compliance while contributing to a positive and efficient work environment.

Key Responsibilities
Administration & Operations
Supervise day-to-day office operations and logistics support.
Manage  ticketing, hotel bookings, and travel arrangements  for workshops, field visits, and events.
Coordinate  conferences, training sessions, and staff workshops  (venue, logistics, communication).
Handle  fleet management , ensuring vehicle scheduling, maintenance, and documentation.
Oversee  procurement and vendor management  — quotations, purchase orders, negotiations, and contracts.
Maintain updated records of  assets, inventory, licenses, AMC renewals , and administrative agreements.
Maintain updated records of  assets, inventory, licenses, AMC renewals , and administrative agreements.
Support finance and program teams with administrative documentation and audit compliance.
Human Resource Management
Support Human Resource Team on day to day work
Core Competencies (for Admin Officer)
Attention to Detail:  Ensures accuracy and compliance in documentation, records, and reporting.
Organisational Efficiency:  Manages time, priorities, and workflows to meet multiple deadlines effectively.
Interpersonal Communication:  Builds positive relationships and communicates clearly with staff, vendors, and partners.
Problem-Solving:  Identifies operational challenges and proposes practical, timely solutions.
Negotiation and Coordination:  Manages vendors, logistics, and procurement efficiently to ensure value for money.
Team

Collaboration:

Works cooperatively across departments to support smooth office and HR functions.
Confidentiality and Integrity:  Handles sensitive employee and organizational information with discretion.
Adaptability and Learning:  Quickly adapts to new systems, technologies, and organizational processes.
Required

Skills & Qualifications
Bachelor’s or Master’s degree in HR, Business Administration, or a related field.
Minimum  3–5 years of experience  in HR and Administration (preferably in NGO/development sector).
Strong organizational, coordination, and  presentation skills .
Proven ability in  negotiation, vendor management, and logistics handling.
Excellent written and verbal communication skills.
Proficiency in  MS Office  (Excel, Word, PowerPoint) and experience with HRMIS or database tools.
Knowledge of  labor laws, HR policies, and statutory compliances.
Ability to multitask, maintain confidentiality, and work collaboratively across departments.

Safeguarding Commitment
APSS Foundation is committed to  safeguarding and protecting the rights of children, youth, and vulnerable adults.  All employees, volunteers, and representatives are expected to uphold the highest standards of conduct and adhere to the organization’s  Child Protection and Safeguarding Policy.
Selection will include  background checks and reference verification  in line with our safeguarding principles.

Note:

Canvassing at any stage of the recruitment process will lead to disqualification.