Executive Assistant

Location: Borivli

Role Overview

We are seeking a highly organised, articulate, and emotionally intelligent Executive Assistant to support the Managing Director with end‑to‑end communication management. This role is ideal for someone who thrives in a fast‑paced environment, understands business nuance, and can represent the executive’s voice with clarity, professionalism, and discretion.

The EA will act as the primary gatekeeper, communication strategist, and coordination partner—ensuring the executive’s time, attention, and relationships are managed with excellence.

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- Key Responsibilities

1. Communication Management

• Manage, triage, and prioritize the executive’s email inbox

• Draft, edit, and refine communication in the executive’s tone

• Prepare summaries of key messages, decisions, and follow‑ups

• Maintain confidentiality and handle sensitive information with maturity

• Ensure timely responses and proactive communication with stakeholders

2. Calendar & Coordination

• Manage and optimize the executive’s calendar

• Prioritize meetings based on strategic importance

• Coordinate internal and external appointments

• Ensure the executive is fully prepared for each meeting (briefs, context, documents)

3. Meeting Support

• Prepare agendas, talking points, and background notes

• Capture minutes and track action items

• Follow up with teams to ensure commitments are met

• Maintain alignment across departments and partners

4. Relationship & Stakeholder Management

• Serve as the first point of contact for clients, partners, and internal teams

• Maintain a structured database of key relationships

• Draft thoughtful communication for important stakeholders

• Support the executive in nurturing long‑term relationships

5. Information & Document Management

• Organize documents, presentations, and communication archives

• Conduct research and prepare concise briefs

• Maintain structured systems for easy retrieval of information

6. Executive Productivity Support

• Anticipate needs and proactively solve problems

• Create communication templates and workflows

• Ensure the executive’s time is protected and used effectively

• Handle personal communication tasks when required (within agreed boundaries)

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- Skills & Attributes Required

Communication Excellence

• Exceptional written and verbal communication

• Ability to mirror the executive’s tone and style

• Strong command of grammar, structure, and clarity

Judgment & Discretion

• Handles sensitive information with absolute confidentiality

• Knows what to escalate and what to resolve independently

• Mature, composed, and emotionally intelligent

Organization & Prioritization

• Strong ability to manage multiple tasks simultaneously

• Structured, detail‑oriented, and reliable

• Excellent follow‑through

Professional Presence

• Polished, respectful, and confident in interactions

• Able to represent the executive with credibility

• Open to work for extended hours

Tech & Tools

• Proficiency in email management systems, calendars, and productivity tools

• Comfortable with drafting documents, presentations, and reports

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- Experience

• 4–10 years of experience supporting senior leaders

• Prior experience in communication‑heavy roles is a strong advantage

• Exposure to fast‑paced, high‑stakes environments preferred

• Candidates having background such as LLB | SALES executive (technical machinery experience) | AIRLINES | BANKER | CA | HR | NEWSPAPER (ARTICLE WRITER) | HOSPITALITY | served in FAMILY OFFICE |

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- Success in This Role Looks Like

• The executive’s communication is timely, clear, and consistent

• The inbox is under control and nothing important slips

• Meetings are well‑prepared and follow‑ups are executed

• Stakeholders feel respected, informed, and connected

• The executive gains back significant time and mental bandwidth