Executive Assistant; EA to Vice Chancellor

Position: Executive Assistant (EA) to Vice Chancellor
Location: Dehra Dūn

The Executive Assistant to the Vice Chancellor will provide high-level, strategic, and confidential administrative support to the Vice Chancellor. The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a dynamic academic environment.
The EA will act as a key liaison between the VC’s Office, Faculty/Staff and outside stakeholders, ensuring seamless coordination and execution of executive responsibilities.

Key Responsibilities
Executive Support
Manage the President’s calendar, appointments, meetings, and travel schedules.
Coordinate high-level meetings, Board meetings, and strategic discussions.
Prepare agendas, briefing notes, presentations, reports, and official correspondence.
Track key deliverables and follow-ups on behalf of the President.
Communication & Coordination
Serve as the primary point of contact between the President and Deans, Directors, faculty, government bodies, and external stakeholders.
Draft official letters, emails, circulars, and confidential communications.
Handle sensitive information with utmost discretion and professionalism.
Administrative & Strategic Assistance
Assist in policy documentation, institutional planning, and accreditation-related tasks.
Monitor important institutional deadlines and ensure timely execution.
Support event planning for high-profile university functions and VIP visits.
Maintain organized records, files, and documentation for the President’s Office.
Confidentiality & Governance
Ensure strict confidentiality of executive decisions and strategic matters.
Facilitate smooth communication between leadership and governance bodies.
Represent the President’s Office in meetings when required.

Eligibility Criteria
Master’s degree from a recognized university (MBA preferred).
Minimum 5–8 years of experience as an Executive Assistant to CXO/Director/President level, preferably in the education sector.
Excellent written and verbal communication skills.
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools.
Exceptional organizational, multitasking, and time-management skills.
High level of integrity, professionalism, and discretion.

Key Competencies
Strategic thinking and problem-solving ability
Strong interpersonal and coordination skills
Ability to work under pressure and tight deadlines
Detail-oriented with strong documentation skills
Professional demeanor and executive presence