Senior Executive​/AM - Administration

Position: Senior Executive / AM - Administration
Location: Umargām

ABOUT UNITILE:

For three decades Unitile continues to shine as a beacon of innovation and trust in the building materials industry. As  India’s No.1 Raised Access Floor Brand  and a proud recipient of  Asia's Prestigious Rising Brand (2021) by BARC , we have consistently set industry benchmarks.

Our commitment to innovation and quality has earned us a place among  India’s Top 25 Best Workplaces™ in Manufacturing 2025  and the esteemed  Great Place to Work® Certification . These accolades reflect our dedication to fostering a positive, collaborative work culture where employees feel valued, empowered, and motivated to excel.

Specializing in modular indoor and outdoor raised flooring systems, structural ceilings, partitions, and acoustics, we enhance spaces with intelligent designs that seamlessly blend form and function. With a proven track record of over  15,000+ clients and over 100 million sq. ft. of successful workplace transformations worldwide , our dynamic team continues
to drive innovation and deliver value.

As we look ahead, we remain committed to shaping smarter, more sustainable spaces, ensuring that our legacy of excellence continues to thrive for years to come.

Key Responsibilities:

1. Administrative Management:

· Plan, coordinate, and streamline administrative procedures to enhance operational efficiency.

· Recruit, allocate, and oversee administrative staff to ensure optimal team performance.

· Supervise admin staff performance and guide skill development.

· Ensure seamless communication across departments to support daily operations.

· Manage office supplies, vendor relations, and budget adherence for purchases (e.g., stationery, uniforms, ).

· Coordinate travel, hotel bookings, and guest house arrangements for staff and visitors.

· Handle third-party vendor relationships - housekeeping, security.

· Manage insurance portfolios, worker compensation claims.

2. Facilities & Services Management:

· Oversee maintenance, repair, and operation of factory facilities, including coordinating with electricians, plumbers, HVAC technicians.

· Manage vendor appointments, bills, and vendor performance, ensuring timely reconciliation.

· Organize office-related activities: recycling, renovations, refurbishments, corporate events.

· Ensure compliance with office waste disposal, uniform.

· Assist and prepare for internal and external audits.

· Organize and manage client visits and business events at the factory.

3. Canteen Management

· Oversee in-house canteen operations meal quality, timeliness, and service standards.

· Ensure food safety, hygiene, and cleanliness compliance in the canteen.

· Supervise kitchen staff to maintain high standards in food preparation and service.

· Monitor canteen inventory (ingredients, snacks, beverages) and control budget.

· Collect and act on employee feedback to improve canteen services.

4. Inventory, Asset & AMC Management

· Maintain inventory of office stationery and company assets; manage AMC renewals.

· Coordinate repairs and preventive maintenance of office equipment.

· Appoint and oversee vendors and service providers (e.g., telecom, ISP, travel agents, couriers).

5. Client & Stakeholder Experience

· Plan and manage client visits, ensuring a positive and branded factory experience.

· Curate experiences for clients and employees, including food preferences and dietary needs.

· Champion opportunities to consistently improve the brand and workplace experience.

6. Policy, Compliance & Documentation

· Handle documentation and processes related to Mediclaim.

· Maintain centralized records correspondence.

· Implement systems to monitor facility hygiene and cleanliness.

7. Workspace & Event Management

· Conduct space planning, allocation, optimization, and forecasting.

· Manage logistics and purchases for festivities and engagement events.

· Contribute to festive celebrations and CSR Activities planned by HR team.

8. MIS Management & Reporting

· Maintain Admin MIS, ensuring timely and accurate reporting of key metrics.

· Regularly update administration, facilities, and canteen-related reports.

· Present monthly Admin performance reports, highlighting trends, challenges, and improvement areas during review meetings.

Qualification &

Experience:

· Graduare / Bachelor’s degree in related field. Additional certification, facilities management, or safety compliance are a plus.

· 4-6 years of experience in administrative functions, particularly in a manufacturing or industrial setting.

· Previous experience in managing in-house canteen operations, vendor management, and facilities is preferred.