Human Resources Administrator

Location: Dholera

About the Company:

Tata Electronics Pvt. Ltd. is a prominent global player in the electronics manufacturing industry, with fast-emerging capabilities in Electronics Manufacturing Services, Semiconductor Assembly & Test, Semiconductor Foundry, and Design Services. Established in 2020 as a greenfield venture of the Tata Group, the company aims to serve global customers through integrated offerings across a trusted electronics and semiconductor value chain. With a rapidly growing workforce, the company currently employs over 65,000 people and has significant operations in Gujarat, Assam, Tamil Nadu, and Karnataka, India.

Tata Electronics is committed to creating a socioeconomic footprint by employing many women in its workforce and actively supporting local communities through initiatives in environment, education, healthcare, sports and livelihood.

Role

Summary:

The role is responsible for ensuring  efficient, compliant, and cost-effective administration, facility, fleet, infrastructure, township, and support services  to enable smooth business operations. The position ensures high standards of  service quality, hygiene, safety, and employee satisfaction .

Scope of Responsibility
The role covers:
Facility & Infrastructure Management
Fleet & Transport Operations
Canteen Services at multiple locations
Township & Horticulture Administration
Budgeting, MIS & Compliance
Team Management & Development

Key

Duties & Responsibilities:

Facility & Infrastructure Management
Ensure smooth functioning and timely maintenance of buildings, offices, washrooms, meeting rooms, work spaces, utilities, and common areas.
Supervise housekeeping, support staff, and service providers.
Ensure cleanliness, safety, hygiene, and upkeep of all facilities.
Implement preventive and breakdown maintenance schedules.

Fleet & Transport Management
Manage vendor-operated vehicles.
Ensure 100% statutory compliance for vehicles including insurance, permits, fitness, pollution certificates, road tax, and driver licenses.
Plan and optimize employee transport routes.
Control transport-related costs and prepare annual transport budgets.

Canteen / Cafeteria Management
Ensure quality, hygienic, and timely food services for employees.
Supervise food quality, cleanliness of kitchen, dining areas, equipment, and utensils.
Conduct periodic audits and corrective actions to maintain standards.

Budgeting, Cost Control & MIS
Prepare annual administrative budgets and monitor actuals.
Drive cost optimization initiatives without compromising service quality.
Maintain MIS and reports covering expenses, assets, utilities, travel, housekeeping, pantry, and maintenance.
Manage petty cash for urgent administrative expenses.

Township Administration
Manage township infrastructure including roads, water supply, lighting, sanitation, and environment.
Supervise staff and labour accommodations, mess facilities, and guest houses.
Maintain room-wise occupancy records.
Address township-related grievances and safety issues.
Ensure resident satisfaction through effective administration.
Manage and monitor ERP systems related to administration.

Events & Special Assignments
Plan and supervise arrangements for company events, conferences, trainings, seminars, and annual functions.
Coordinate logistics, vendors, and support services for internal and external events.

Team Management & Development
Lead, mentor, and evaluate administrative team members.
Ensure high levels of engagement, accountability, and performance.

- Key Performance Indicators (KPIs)
Facility uptime and service quality scores
Statutory compliance (100%)
Budget adherence and cost savings
Vendor performance and SLA compliance
Employee satisfaction related to admin services
Timely MIS and reporting accuracy

Skills & Competencies

Required:

Technical / Functional
Facility & Infrastructure Management
Contract & Vendor Governance
Budgeting & Cost Control
Knowledge of statutory and compliance requirements
ERP & MIS management

Behavioural
Leadership & people management
Strong coordination and communication
Problem-solving and decision-making
Negotiation & vendor management
Attention to detail and discipline

Educational & Experience Requirements
Graduate / Postgraduate (MBA / MSW / Engineering preferred)
8–15 years of experience in Administration, Facility Management, or Plant Administration
Experience in manufacturing / large campuses / townships preferred.