Manager Facilities Administration

Location: Mohali

About Pearce Services
Pearce Services is a leading nationwide provider of operations, maintenance, and engineering services for mission‑critical infrastructure across the United States. Founded in 1998, Pearce supports telecommunications, renewable energy (wind and solar), EV charging infrastructure, and energy storage sectors. Pearce is known for its strong focus on uptime, reliability, safety, and operational excellence, enabled by advanced analytics, proprietary platforms, and a distributed operations model.

Job description - Manager Administration & Facilities

Role Overview
We are looking for an experienced  Manager – Administration & Facilities  to lead and manage end-to-end admin and facility operations. The role requires strong ownership, operational excellence, and the ability to drive improvements across workplace management, vendor governance, and employee experience.

Key Responsibilities
Security Management
Ensure overall security arrangements for the organization, including movement of people and materials
Coordinate with security agencies and local law enforcement as required
Housekeeping & Facility Management
Oversee housekeeping operations, office upkeep, pest control, and minor repairs
Ensure high standards of cleanliness, hygiene, and maintenance across premises
Manage cafeteria/canteen administration and workplace services
Travel & Transport Management
Manage travel bookings, hotel arrangements, and logistics for official travel
Oversee transport operations including cab/vendor management, driver rosters, billing, and fleet coordination
Vendor & Contract Management
Manage vendor selection, contracts, SLAs, and performance reviews
Handle procurement, rate contracts, and vendor payments
Ensure efficient service delivery and cost optimization
Operations & Office Management
Manage conference rooms, office supplies, stationery, and inventory
Coordinate meetings, events, and leadership visits
Oversee mailroom/courier operations
Maintenance & Compliance
Ensure maintenance of office equipment, including printers, HVAC, and utilities
Manage AMCs, renewals, and preventive maintenance schedules
Ensure compliance with safety, fire, and statutory requirements
Support emergency preparedness and business continuity processes
Budgeting & Reporting
Manage admin budgets, cost control, and expense tracking
Handle billing, invoicing, and petty cash management

Core Experience & Qualifications
8–12+ years of experience in administration and facility management
Strong experience in managing vendors, facilities, and workplace operations
Good understanding of compliance, safety, and regulatory requirements
Excellent stakeholder management and coordination skills
Strong problem-solving and decision-making abilities

Additional Key Requirements (Hiring Manager Expectations)
Must have managed administration for a  corporate setup with 500+ employees
Strong hands-on knowledge of  housekeeping operations, cleaning chemicals, and hygiene standards
Demonstrated ability to be  proactive , with a focus on  process improvements and operational enhancements
Ability to take ownership and drive initiatives independently

Preferred Skills
Experience in handling large-scale or multi-location operations
Strong focus on process optimization and efficiency
Familiarity with audit, compliance, and quality standards (ISO, safety systems, etc.)