Bookkeeper; part-time

Position: Bookkeeper (part-time)
SUMMARY

The school bookkeeper maintains records of financial transactions and supports the school's day-to-day operations by performing the more sensitive, complex office functions. Acts as the administrative support for the school principal, faculty, and staff. The school bookkeeper is the primary contact for the Diocesan Shared Accounting Services (DSAS).

The Diocese of Orlando four core values lay the foundation for the work performed by employee:

1. Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person's God-given dignity and uniqueness.

3. Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment : Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

Administrative Responsibilities

? Works 20-25 hours a week. Two and a half to three days a week with flexible hours

? Oversees the school financial records; maintains historical records by filing documents.

? Attends all School Finance Council meetings as necessary.

? Attends required diocesan meetings, as necessary, representing the school and the principal.

? Consults with and advises the pastor and principal on financial matters that affect the school.

? Maintains good working relationships, effective communications between school community, various groups and outside authorities.

? Professionally communicates and interacts with staff members, management team, and diocesan officials.

Financial Responsibilities

? Acts as liaison between the school and the parish in financial matters.

? Prepares and delivers bank deposits and records receipts.

? Liaison for school with the Diocesan Shared Accounting Services (DSAS).

? Liaison for school with Home and School Association treasurer to keep track of Parent Club revenue and expenses monthly.

Duties include :

? Reviews chart of account codes and categorizes all school expenses submitting corrections to DSAS as necessary.

? Responsible for bank deposits and receipt processing;

? Prepares, scans, and emails weekly accounting packages to DSAS;

? Reviews monthly and periodic reporting with DSAS Staff.

? Staff liaison to Finance Committee(s).

? Maximizes cash management resources.

? Coordinates and reviews school organizations' funds.

? Coordinates with parents; sets up and monitors tuition payments throughout the school year. Works with FACTS to maintain tuition accounts, document financial aid and its impact of tuition payments, inputs entries for receipt of all monies.

? Receives payments for school activities not related to tuition and prepares deposits; records payments into accounts and credits student accounts, as appropriate.

? Responsible for maintaining day-to-day accounting records, ensuring timely deposits and record cash receipts in the general ledger, prepare monthly reconciliations, review and correct, as necessary, accounting entries made by DSAS, review, verify and modify for accuracy all month end and the year-end financial statements, assist in the preparation of budgets, bank reconciliation and cash flow statements and providing management support with preparing ad-hoc financial reports as requested.

? Works closely with the principal to track expenses and remain within budget each week.

? Prepares weekly payables for principal to review and sign and submit to designated Parish staff for additional review before sending to DSAS.

? Keeps track of all school vendors who will need 1099's for tax purposes each year.

? Manage/process annual enrollment registration and tuition agreements for families. Liaison with FACTS/Ren Web (third party tuition management company) to establish and maintain parent tuition accounts. Maintain a database of tuition agreements and manage collections.

? Contact families via email and phone on a weekly / monthly basis to collect on delinquent accounts.

? Manage and process student state scholarships (Step Up for Students) to ensure billing accuracy. Prepare necessary documentation for annual audit.

? Under the guidance of designated parish staff, coordinate and disseminate other scholarship opportunities and financial aid information available to current families. Speak with new potential families to discuss scholarship and financial aid support opportunities.

Additional Responsibilities

? Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed action.

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