Accounts Assistant

About Knackly

Knackly is a document automation platform built for professionals who want to turn complex processes into scalable, automated systems. We work with law firms, lenders, and businesses that rely on precision, efficiency, and repeatability.

Role:
Accounts Assistant

Location:

In person

Type:
Part time (~10 hours per week)

We’re looking for a highly detail-oriented Accounts Assistant to manage core financial operations across accounts payable, accounts receivable, and payroll on a part-time basis (~10 hours per week). This is not a “busywork” role—it’s about keeping things clean, accurate, and moving. You’ll be expected to work efficiently, stay organized, and operate with minimal oversight.

• Process and code vendor invoices (AP)
• Manage payment scheduling and execution (AP)
• Maintain vendor records and resolve discrepancies (AP)
• Generate and send invoices (AR)
• Track incoming payments and follow up on outstanding balances (AR)
• Reconcile AR accounts and maintain accurate records (AR)
• Assist with monthly close prep (General Support)
• Keep financial records organized and audit‑ready (General Support)
• ~10 hours per week (Time Commitment)
• Flexible schedule but must meet key deadlines (Time Commitment)
• Working during business hours for coordination (Time Commitment)

• 2+ years of experience in AP/AR, payroll, or bookkeeping
• Strong attention to detail—errors in this role create real problems
• Comfortable with accounting software (Quick Books, Xero, or similar)
• Solid spreadsheet skills (Excel or Google Sheets)
• Able to work independently and manage time effectively

• Experience in SaaS or subscription billing
• Familiarity with multi‑state payroll
• Process improvement or automation mindset

• Bills are paid on time, without chasing approvals
• Invoices go out consistently and are tracked properly
• Payroll runs cleanly with zero issues
• Financial records are accurate and easy to understand
• Minimal follow‑up to keep things moving