Payroll Operations Specialist

Growing organization seeking an experienced Payroll Operations Specialist to support multi‑state payroll processing, employee payroll administration, tax reporting, and payroll record management in a fast‑paced corporate environment.

• Process payroll for multiple business units and employee groups in accordance with established schedules.
• Maintain employee payroll records, including new hire setup, payroll updates, and direct deposit changes.
• Review and audit payroll data to ensure accuracy and compliance with company policies and applicable regulations.
• Support payroll tax administration, reporting, and related documentation processes.
• Prepare payroll reports, reconciliation documentation, and audit support materials.
• Process payroll adjustments including deductions, garnishments, reimbursements, and special payments.
• Assist with timekeeping review and payroll approval processes.
• Respond to employee and management inquiries regarding payroll, deductions, and payment‑related questions.
• Maintain confidentiality of payroll records and sensitive employee information.
• Collaborate with internal departments to resolve payroll discrepancies and improve payroll workflows.
• Support year‑end payroll activities and reporting requirements.
• Perform additional payroll and administrative duties as assigned.

• Minimum of 3–5 years of payroll processing experience in a multi‑state and/or multi‑entity environment.
• Strong knowledge of payroll processes, payroll tax regulations, and payroll compliance practices.
• Experience working with payroll systems, HRIS platforms, and Microsoft Excel.
• Strong attention to detail with excellent organizational and data accuracy skills.
• Ability to manage confidential information with professionalism and discretion.
• Excellent communication and customer service skills.
• Strong mathematical, analytical, and problem‑solving abilities.
• Ability to manage multiple deadlines and priorities in a fast‑paced environment.
• Experience processing payroll adjustments, deductions, and employee record updates.
• Preferred: CPP (Certified Payroll Professional) certification preferred.
• Preferred:
  Experience supporting high‑volume payroll environments.
• Preferred:
  Familiarity with payroll tax filings, garnishments, and multi‑state payroll regulations.
• Preferred:
  Previous experience collaborating closely with Human Resources and Accounting teams.
• Preferred:
  Associate or bachelor’s degree in accounting, business, finance, or related field.