Staff Accountant

Job Title

Staff Accountant

Hybrid – In-Office 3 days per week

Senior Accountant

Accounting

Full-time, Hourly

Maintains accounts payable and accounts receivable records and assists the accounting department in ad hoc, monthly, and year‑end duties.

• Enter payable invoice data into accounting system
• Maintain the accounts payable aging file and report weekly
• Reconcile account statements
• Input credit card charges into system with correct project costing
• Verify the accuracy of accounts payable invoices. Communicate with vendors as necessary to resolve discrepancies
• Ensure credit card receipts are received and entered
• Utilize new vendor process to include all required documentation is communicated
• Ensure the proper authorization and allocation has been made for each payment
• Assist with expense report verification and disbursement
• Develop weekly payables list and own the process until complete
• Collaborate with accounting team to develop and implement processes and procedures within accounts payable

• Enter accounts receivable invoices and communicate to customer
• Provide payment instructions to customers and take credit card payments as necessary
• Send invoice and other information required for payment to customer in a timely fashion
• Work with production to ensure payment and delivery are in synch for deposit orders
• Coordinate with Shipping Manager to add exact freight costs into final billing where required
• Own the AR aging report and perform collections calls as necessary

• Maintain the daily cash report and report daily to management
• Enter necessary records for each transaction within & outside of accounting system
• Assist with monthly close by making journal entries and accruals as necessary
• Ensure timesheet entries are correct and completed in a timely fashion
• Assist with annual financial statement review/audit
• Assist in physical inventory and cycle counting processes
• Collaborate with Senior Accountant and others on cost accounting to ensure production systematic moves are made in an accurate and timely fashion
• Respect confidentiality of all accounting information
• Additional duties as assigned

• Knowledge of Microsoft Excel functions
• Experience with the AP functionality of Quick Books, SAP B1, or similar accounting system desired
• Data entry accuracy and attention to detail
• Good problem-solving skills
• Proficient oral and written communication skills
• Excellent knowledge of basic accounting concepts
• 1-2 years in an accounting role. Vendor facing experience preferred.
• High school diploma required.