Accounts Payabe Clerk

Positions: Accounts Payable Clerk Position
:
Part-Time
Manager/Supervisor
:
Financial Service Manager Length of Probation
: 90 days
Compensation
: $18.00 – $24.00 per hour
Employment Status
:
Non-exempt hourly (part-time) 20 hours a week
Work Schedule & Hours
:
Monday, Tuesday, Wednesday, Thursday, Friday 8:30am to 12:30pm
Worksite/Department: Bayview Baptist Church/Operations

The Accounts Payable Clerk is detail-oriented and is a dependable Accounts Payable Clerk who will assist the Finance Department with entry-level accounts payable functions. The successful candidate will be responsible for processing invoices, maintaining vendor records, and ensuring timely and accurate payment of church expenses while maintaining confidentiality and supporting the mission and values of Bayview Baptist Church.

The Accounts Payable Clerk will perform any combination of the essential duties and requirements shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this position, but is intended to accurately reflect the principal job elements.

• Receive, review, and process vendor invoices for payment.
• Verify invoices for accuracy, proper approvals, and appropriate account coding.
• Enter accounts payable transactions into the accounting system.
• Prepare checks and electronic payments in accordance with church policies.
• Maintain accurate vendor files, including W-9 forms and vendor setup documentation.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries in a professional and courteous manner.
• File and maintain accounts payable records and support documentation.
• Assist with monthly closing procedures related to accounts payable.
• Ensure compliance with church financial policies and internal controls.
• Maintain confidentiality of all financial and personnel information.
• Perform other administrative and accounting duties as assigned

• Must have a minimum of one year of Accounting experience
• Must have a solid understanding of Accounting principles and procedures
• Good communication skills to interact with Church staff, congregants, vendors and community
• Strong attention to detail and organizational skills
• Have a respect for worship flow and cultural sensitivity to Church dynamics

• High school diploma or equivalent;
  Associate degree or coursework in accounting preferred.
• Proficiency with accounting software (i.e. Quick Books) and Microsoft office suites

• Complete all mandatory requirements indicated within this job description.
• Physical capacity to perform labor-intensive tasks, including walking for extended periods, lifting at least 50 pounds.
• Capability to meet schedules and timelines.
• Understanding of and adherence to the scope of authority.
• Preparedness to work in environments with potential exposure to dust, chemicals, and temperature variations.
• Proficiency in following both written and verbal directions.
• Completing all required employee training, both preventative and informational—within the first 30 days of employment, including:
• Mandated Reporter
• First Aid
• Slips, Trips, and Falls
• Harassment Training
• Drug-Free Workplace
• Back Injury Prevention
• Workplace Violence Prevention
• Required to complete a Live Scan within 48 hours of receiving a conditional offer of employment.

Bayview Baptist Church is committed to the implementation of an affirmative Action policy (ADA) and the Americans with Disabilities policy in its recruitment, selection and placement of all personnel.