Experienced Bookkeeper

job description

title: experienced bookkeeper

classification: full-time, non-exempt

department: accounting

reports to: chief financial officer / accounting manager

location: in-office

position summary: this position owns day-to-day accounting tasks: accounts payable support and weekly check runs, daily cash reporting, and record-keeping and support work that drives month-end close. This individual will complete assigned close tasks on the month-end checklist, reconcile cash, and assemble the schedules and documentation needed to prepare journal entries and close the books.

• complete assigned tasks on the month-end checklist, recording completion dates
• reconcile accounts payable and accrued purchases, matching received inventory to vendor invoices and identifying items awaiting invoices
• reconcile vendor and employee receivable accounts
• maintain recurring expense completeness check to confirm every expected monthly vendor invoice has been received and recorded
• gather documentation for month-end accruals
• post journal entries prepared and approved by the accounting manager; correct account coding or period errors identified in review

• prepare and distribute daily cash reports, pulling balances from bank, credit card, and erp reports
• maintain bank balance, check register, and cash flow schedules

• perform the three-way match (purchase order, inventory receipt, invoice) and enter invoices in netsuite, communicating and resolving any reconciling items
• prepare the weekly inventory and expense check runs
• ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
• maintain vendors records: new vendor setup, terms, and credit limits; reconcile vendor statements and follow up on missing invoices

• compile and submit monthly sales tax transaction data
• serve as the on-site point of contact for external auditor and banking contacts
• pull requested documentation and reports for annual budget and year-end audit
• maintain accurate records and organized physical and electronic filing
• recommend process improvements in existing workflows

to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• minimum of 3-years’ bookkeeping experience; exposure to a monthly close cycle preferred
• associates degree in accounting or commensurate experience required, bachelors preferred
• familiarity with account reconciliation and basic accrual concepts
• netsuite (or comparable erp) experience preferred
• detail-oriented and deadline-driven, able to work a fixed close calendar independently under remote review
• strong written and verbal communication with vendors, company personnel, and outside accountants

• assigned close tasks and reconciliations completed by scheduled close day
• cash accounts reconciled monthly with differences identified and escalated
• ensure ap team is executing timely entering of expense and inventory invoices
• received inventory awaiting invoice carries only a small daily balance
• daily cash reports distributed each business morning
• sales tax and vat/ioss data submitted in time to meet filing deadlines

• office setting with long durations of sitting and computer work; moderate supervision
• occasional movement about offices/warehouses and local bank errands; occasional lifting of 5-15 lbs

critical features of this job are described under the previous headings. They may be subject to change at any time due to reasonable accommodation or other reasons. This job description does not list all the duties of the job. You may be asked by supervisors to perform other non-essential assignments and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason, with or without notice.