Administrative Assistant

Administrative Assistant

Posted on: 6 Feb 2026

Location:

Prilly, Switzerland

Department: MARKING & SECURITY SOLUTIONS

For our commercial depart mete are seeking a highly organized and proactive:

Administrative Assistant

• Organize complex international travel itineraries and ensure schedules are optimized in line with colleagues’ agendas
• Prepare and reconcile travel and expense reports accurately and on time
• Coordinate on‑site customer and prospect visits, ensuring seamless logistics (agenda alignment, meeting rooms, hotel bookings, transportation, restaurant arrangements)
• Guarantee a smooth and professional visitor experience from arrival to departure
• Manage calendars autonomously, handling scheduling, prioritization, and conflict anticipation
• Organize internal and external meetings, conference calls, and workshops
• Prepare meeting agendas, collect materials, and support follow‑up actions
• Prepare documents, presentations, and reports using Microsoft Office tools
• Maintain accurate records and ensure proper document organization

• Flexible, adaptable, and able to manage multiple priorities efficiently
• Native French speaker, with a good level of English (B2 minimum), any additional language is a plus
• Proactive, service‑oriented, and capable of anticipating needs with strong ownership
• Excellent organizational skills and strong attention to detail
• Strong communication skills and a professional demeanor
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience supporting multiple teams simultaneously is an advantage
• Knowledge of business etiquette and hospitality best practices is a plus
• Positive attitude, team spirit, and ability to remain calm under pressure
• High level of confidentiality, discretion, and reliability
  
  Problem‑solver with initiative and a hands‑on mindset

• Our success comes from our highly skilled and talented employees
• Respectful entrepreneurship and long‑term vision are key for success
• Our people contribute to a more secure world
• Diversity at all levels of an organization is a strength