Administrative Professional: Rehabilitation & Correction – Parole and Community Service

Primary

Location:

United States of America-OHIO-Highland County-Hillsboro

Work Locations: DPCS Highland, 100 South High Street, Hillsboro 45133

Organization: Rehabilitation & Correction – Parole and Community Service

Classified Indicator: Classified

Bargaining Unit / Exempt: Bargaining Unit

Schedule: Full-time

Compensation: $19.99

Job Function: Clerical & Data Entry

Agency Contact Name: Gina Seel

Agency Contact Information:  Gina. Seelte.oh.us

• Operates computer equipment and various web-based programs/software to create, compile reports, (re) produce, load and or merge attachments involving complex technical, legal, statistical and confidential material (e.g. legal opinions orders from hearings, results of investigations, psychological evaluations, treatment plans, arrest reports, pre-sentence and post-sentence investigations, identifying information, final releases and all other parole and probation reports) from written copy or oral instructions.
• Proofreads, copies and makes corrections.
• Assists in training and or trains other employees in proper operation and function of equipment and programs, in solving problems and or monitors systems by troubleshooting.
• Creates, enters and retrieves data/reports into computer system.
• Files and or maintains distribution of correspondence & reports.
• Searches files and retrieves material.
• Creation of new files.
• Hard copy and server folders, processed closed files.
• Initiates and tracks offender placement process in computer system.
• Maintains inventory and orders office supplies.
• Schedules maintenance on office equipment.
• Schedule maintenance on state vehicles.
• Operates Law Enforcement Automation Data Systems (LEADS) computer, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) and BCI&I terminal to locate and identify Ohio Parole, Probation, Furlough violators at large.
• Retrieves criminal histories NCIC, BCI&I, parole/furlough violator forms.
• Enters into LEADS and NCIC confidential criminal offense data and identifying information about offenders (e.g., address, date of birth, social security number, fingerprint code, alias, identifying marks such as scars and tattoos).
• Forwards jail slate information to appropriate supervision unit.
• Receives visitors, answers routine requests and answers telephone calls.
• Schedules training sessions and other meetings schedules hearings and maintains conference room(s) scheduling. Processes incoming and outgoing mail.
• Receives and logs in material/office supplies.
• Types routine correspondence, attends training sessions.
• Participates on committees and performs other related duties as requested.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.

For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
  
  Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.

(*)Developed after employment.

• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists…