Intermediate Project Coordinator

Ignis Building Solutions is a premier provider of fire safety solutions specializing in a comprehensive range of services related to Fire Prevention and Life Safety Consulting, Project Management Services, and Technical Solutions. We are committed to ensuring the safety and protection of lives and property in both the private and public sectors through cutting‑edge systems and services.

• Provide service dedicated to the customer’s needs
• Communicate project status to the Project Manager
• Manage schedule and priorities while maintaining quality with a busy schedule
• Provide project administration on various projects
• Conduct client consultations (i.e., telephone, email and letter)
• Attend client sites for contractor meetings, evacuations, drills, and meetings with Authorities Having Jurisdiction
• Be responsible for meeting minutes
• Coordinate the billing of projects and issue certificates of payment
• Prepare RFS’s
• Prepare and send out proposals
• Create and utilize Gantt Charts for project tracking
• Prepare CCDC contracts
• Coordinate and facilitate fire safety training, drills, and exercises
• Conduct building audits
• Assist with PMA specifications and tenders
• Assist with managing sub‑contractors
• Manage accounts for annual inspections and deficiencies
• Review sub‑contractor annual and VI reports and deficiencies to identify opportunities and ensure compliance
• Prepare contract documents for projects
• Coordinate ordering parts for jobs
• Review subcontractor payables and job costing
• Provide close‑out documents
• Create building operator training

• CFAA registration, electrical certifier, or equivalent
• Completion of Seneca’s Fire Protection Engineering Technology program or equivalent
• Knowledge of fire protection and life safety, including familiarity with building/fire/life safety codes, standards, and best practices
• Technically oriented skills; good analytical and organizational skills; attention to detail; ability to complete tasks and projects within established timelines
• Self‑starter that exhibits a high level of initiative and resourcefulness
• Individual with high standards who holds themselves accountable
• Confident and calm, able to speak to large groups and train others
• Versatile and able to manage varying workloads; a real team player
• Ability to establish positive relationships with project team members and clients
• Proficiency with Microsoft Office 365
• Bilingual in French and English is an asset

We are an equal opportunity employer and welcome individuals of all backgrounds, abilities, and identities.