Finance & Accounting Administrator

Agency Summary

The purpose and mission of the Information Services Agency (ISA) provides information technology services to the City-County. It helps each of the City-County agencies and departments achieve their mission through technology solutions. The Information Services Agency (or ISA) also aligns its objectives with the business of city and county partners to provide accessible and reliable services to local citizens, businesses, and visitors.

The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Assists the CFO in scheduling, organizing, and implementing both the annual budget planning process and the annual audit reporting process.
• Conducts monthly budget meetings with managers and executives, collaborating with managers in proactive budget planning to ensure proper forecasting.
• Along with the CFO, compiles and analyzes data; prepares summaries and submits annual budget plans to the Office of Finance & Management (OFM).
• Monitors actual expenditures against budget, evaluates variances, and revises original budget as appropriate.
• Generates various comparative and trend analysis reports.

• Generates or delegates and reviews monthly financial reports, including the Information Technology Board Financial Report, MBE/WBE reports, and chargeback reporting.
• Delivers Board reports as proxy for the CFO, as needed.
• Performs ongoing financial analysis to support decision making and ensure fiscal accountability.

• Processes payroll for the agency and tracks personnel spending.
• Facilitates vendor payment processes, including communications with vendors.
• Approves requisitions for the agency and for customer IT related purchases.
• Ensures compliance with financial policies, reporting requirements, and audit standards.

• Collaborates with the CFO to establish and maintain departmental financial processes and documentation.
• Supports ongoing improvements to financial processing, reporting tools, and workflow efficiencies.

• Acts as proxy for the CFO, including attending CFO meetings, exercising signatory authority, and providing financial representation or approvals when delegated or when the CFO is unavailable.

• In the CFO’s absence
  -or when formally delegated- establish departmental policies and procedures to regulate and control the budget and related financial processes.
• Exercise independent judgment when no policies or procedures exist, balancing operational needs with regulatory and compliance requirements.
• Implement appropriate controls to mitigate risks associated with inconsistencies, inconveniences, and regulatory or budgetary issues.
• Maintain an auditable trail and adhere to agency, OFM, and applicable regulatory standards; promptly communicate material impacts to the CFO, managers, and executives.

• Coordinates and audits the day to day administrative and financial operations.
• Coordinates and communicates with internal and external stakeholders.
• Maintains supervisory responsibilities of direct reports, including staffing…