Accounts Payable Specialist

The Accounts Payable Lead oversees daily AP operations, ensuring timely and accurate processing of invoices, payments, and vendor communications across a portfolio of communities. This role acts as the bridge between the AP team, internal departments, and external vendors, while maintaining strong internal controls and supporting continuous process improvement. Incumbent in this position must be willing to take on new projects and responsibilities while maintaining all general accounts payables functions.

Incumbent must be open to learning new computer programs and procedures as the organization grows and changes. Must have property management software experience. Yardi experience is preferred.

• Responsible for day-to-day accounts payable activities, including invoice entry, matching, coding, and payment processing
• Maintain vendor relationships, resolve discrepancies, and respond to inquiries
• Monitor aging reports and ensure timely payments to avoid late fees and service disruptions
• Assist with training and workload distribution in coordination with the Accounting Manager
• Develop and recommend policies and procedures to govern the payment of organization bills to the advantage of the organization in terms of cash flow and discounts
• Assist pulling cash distribution support for external audits
• Verifies all addresses and Federal  of vendors if available; calculates all extensions and totals on invoices, calculating and taking discounts when applicable
• Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments
• Audit, prepare, and print applicable vendor information for printing and submitting 1099’s
• Communicate efficiently with property and corporate staff
• Demonstrate initiative and interpersonal skills to promote and maintain successful outcomes within established deadlines with high accuracy
• Act as a team player and assist in all aspects of areas as needed
• Other duties as assigned
• Ability to Commute:
  Indianapolis, IN 46240 (Required)

• Associates degree or higher education in accounting with knowledge and experience of accounting practices
• Minimum of five years in an accounts payable role with supervisory experience
• Must demonstrate understanding and compliance of organizational accounting practices and policies
• Attention to detail with great organizational skills
• Capable of performing duties with limited supervision