Automotive Biller

Automotive Biller (Deal Biller) – Graff Chevrolet of Chesterton/Graff Kia of Chesterton

Location: Burns Harbor/Chesterton, IN (Graff Auto Campus)

Graff Chevrolet and Graff Kia of Chesterton is looking for a detail-driven Automotive Biller to join our business office team. This role is critical to keeping our dealership running smoothly—billing deals accurately, ensuring timely funding, and maintaining clean, compliant records. If you take pride in precision, love closing the loop on a deal, and enjoy working with sales/F&I/accounting as one team, you’ll fit right in.

Bill & Fund Vehicle Deals

• Bill all new, used, wholesale, and dealer trade transactions accurately and on time

• Review deal jackets for completeness and accuracy (buyer’s orders, contracts, payoff docs, incentives, stips, etc.)

• Post deals into the DMS and monitor contracts in transit (CIT) to ensure timely funding

• Coordinate with lenders and F&I to resolve funding issues quickly

Title & Registration Support

• Prepare and process title work and maintain clear status tracking

• Ensure lien perfection and proper documentation for trade-ins/wholesale deals

• Help keep title work moving—no surprises, no delays

Accounting Accuracy & Compliance

• Reconcile schedules related to CIT, receivables, payoffs, incentives, and rebates

• Follow internal controls and Graff accounting procedures

• Support internal audits and ensure deal documentation aligns with manufacturer/state/federal requirements

Cross-Department Communication

• Partner daily with Sales and F&I to fix discrepancies and prevent re-contracting

• Provide reporting/updates to management on billed, funded, pending, and problem deals

• Assist the Office Manager with additional accounting tasks as needed

• Dealership billing / automotive accounting experience strongly preferred

• Strong knowledge of a dealership DMS (experience with any major DMS is a plus)

• High attention to detail and the ability to manage multiple deadlines

• Solid understanding of title, registration, and payoff processes

• Strong communicator who can work confidently across departments

• A “do it right” mindset—accuracy and compliance matter here

• Competitive compensation based on experience

• Health, dental, and vision insurance

• 401(k) with company match

• Paid time off and paid holidays

• Growth opportunities within the Graff Automotive Group

Graff Automotive has been serving customers since 1914, built on a simple belief: treat employees like family so they can treat guests the same way. Our vision is to “positively change the way our community views the dealership experience,” and we live by a straightforward standard: Do what is right.