Accounts Payable Clerk

Job Description Purpose

Be the backbone of our vendor payment process—ensuring invoices are accurate, payments are timely, and internal and external stakeholders are supported every step of the way.

This is a contract-to-hire position
, giving both you and our team the opportunity to ensure it’s a great mutual fit. If you’re detail-oriented, dependable, and ready to contribute to a collaborative team, we’d love to meet you!

• Receive, route, and enter vendor invoices for approval and payment
• Manage weekly payment runs with precision
• Collaborate with our banking partner to streamline payments via an online platform

• Provide friendly, responsive service to both internal teams and external vendors
• Onboard and maintain vendor records, including TIN matching and W-9 management
• Ensure timely and accurate monthly sales tax payments
• Prepare and distribute annual Form 1099 and 1042-S

• Actively participate in a major system conversion that was just launched.
• Learn current systems and contribute to smarter, more efficient processes

May be required to perform other duties as assigned.

• Sharp eye for numbers and data
• High attention to detail with a commitment to getting things right the first time

• Ability to follow complex procedures and maintain well-documented processes
• Skilled at identifying areas for improvement and suggesting smarter workflows

• Comfortable learning new systems and software quickly
• Confident using technology to streamline and enhance daily tasks

• Strong communication skills—written and verbal
• Dedicated to creating positive experiences for vendors and colleagues alike

• Associate’s degree in Accounting, Business or similar field, preferred.
• Progressive experience in accounts payable and/or general accounting, required.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to talk, listen and speak clearly verbally and through email.

All your information will be kept confidential according to EEO guidelines.