Payroll Associate

Overview

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provides back‑up as directed to maintain consistent services to the organization.

Travel: This is based in our Clinton, IN office daily.

Applicants from the following states are not eligible for this position: California, Colorado, Connecticut, District of Columbia, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Nevada, New Jersey, New York, Ohio, Rhode Island, Vermont, and Washington.

• Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
• Review and update necessary information for new hires, rehires, and service line transfers
• Assist with report review to confirm accuracy of system integrations
• Review payroll accuracy for prevailing wage and/or union payroll requirements
• Review payroll dashboard, UKG reports and/or Vista reports weekly to identify potential errors
• Review and import time that is captured in independent timekeeping systems into the ERP
• Audit timesheets based on company policies, communicating and educating employees on entry errors to prevent the situation in the future. Ensuring proper approval for any changes based on SOX controls and updating in the ERP
• Reconciliation of independent sources against the ERP
• Assist with providing accurate payroll reporting
• Enter manual timesheets for current or prior payroll periods into ERP, ensuring proper SOX approval(s)
• Generate, reconcile, and upload transmission files for employment taxes to generate employee paystubs
• Maintain weekly leave accruals
• Setup, prepare, and remit garnishment and child support payments to appropriate agencies weekly
• Provide reports to management for review
• Make necessary reversal entries from prior weeks
• Ensure accurate payout of monthly allowances
• Understanding applicable taxes based on project and/or employee location(s)
• Monitor employee location(s) to comply with IRS regulations on per diem taxability
• Maintenance of large volume state tax accounts
• Reconcile and analyze general ledger accounts weekly and/or monthly and document any required journal entries
• Prepare BLS Census data monthly
• Obtain and organize information for internal and external audits
• Assist with quarter end report review, reporting discrepancies to supervision
• Prepare manual quarterly payroll tax returns for review by payroll management
• Maintain consistent communication with Accounts Payable to ensure payments are remitted as expected
• Proved feedback and recommend solutions for more efficient and streamlined processes
• Review all deductions, including benefits and 401(k) for accuracy
• Post Payroll, Equipment, Job Cost, and GL each week
• Assist other team members where needed
• Other duties as assigned

Education and Work Experience Requirements:

• Associates or Bachelor’s degree in Accounting or Business related area preferred
• 2 years of Accounting, Payroll or Business related experience required
• Experience with Oracle, ADP Employment Tax/Wisely, PowerBI, Excel, InEight, HCSS, UKG, iCIMS, and/or Microsoft Teams preferred
• Union payroll and/or prevailing wage experience preferred

Knowledge, Skills and Abilities Required:

• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Company’s Zero Injury principles
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Knowledge and application of internal policies, specific to each service line
• Knowledge of various state tax laws and how they apply to employees
• Communicate effectively, professionally, and confidentially with…