Office Manager - TMI

Office Manager

The Office Manager is responsible for overseeing day-to-day administrative operations, ensuring efficient processes across various functions including accounts payable, payroll, HR, and marketing.

Core Responsibilities:

• Process and reconcile invoices for accounts payable and follow up on overdue customer payments.
• Manage document control, including shop time-off requests, receivers, and project job reports.
• Oversee time entry and payroll, ensuring accuracy and resolving issues such as missed clock-ins and PTO discrepancies.
• Set up new jobs in SAP and manage tag printing/barcoding systems for job tracking.
• Assist with HR responsibilities, including benefit election forms, interpreting company policies, and handling disciplinary actions.
• Manage internal marketing tasks such as creating a monthly newsletter, social media posts, and employee engagement activities.
• Book and monitor travel arrangements using Concur.
• Maintain accurate petty cash records and order office and cleaning supplies.
• Act as a liaison between departments, such as HR, payroll, and IT, to resolve communication delays and process approvals.
• Manage accounts receivable, accounts payable, and purchase order entry to support accurate financial and procurement processes.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, Accounting, Human Resources, or a related field preferred.
• Experience supporting payroll, accounts payable/receivable, and employee onboarding processes.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience working with ERP, payroll, or accounting systems is preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and problem-solving abilities.
• Ability to maintain confidentiality while handling sensitive employee and financial information.
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.