Accounts Payable Clerk

TOWN OF LAPEL
CLERK-TREASURER’S OFFICE
JOB DESCRIPTION

Position Title:

Accounts Payable Clerk – Part-time
FLSA Status:
Non-Exempt
Department:
Clerk-Treasurer
Salary Range: $18.00 - $24.00
Position

Reports to:

Lapel Clerk-Treasurer

Under the direct supervision of the Lapel Clerk-Treasurer, the Accounts Payable Clerk supports the Clerk-Treasurer, manages the Town of Lapel’s outgoing payments, ensuring invoices are verified, processed, and paid accurately and on time.

• Invoice Processing
  :
  Receive, review, verify, and reconcile invoices from vendors, service providers, and employees for town expenses, ensuring accuracy and compliance with town policies and contracts.
• Payment Management
  :
  Schedule and prepare payments, including checks, electronic transfers and reimbursements, while monitoring discount opportunities and resolving discrepancies.
• Record keeping
  :
  Maintain accurate accounting ledgers, historical records, and vendor accounts.
• Expense Control
  :
  Charge expenses to appropriate accounts and track petty cash.
• Vendor Relations
  :
  Communicate with vendors to resolve issues and verify W-9 information.
• Compliance and Internal Controls
  :
  Ensure adherence to company policies, procedures and internal controls to prevent errors or fraud.
• Process Improvement
  :
  Identify opportunities for automation and efficiency in AP workflow, leveraging technology to streamline operations.

• Must be able to work well with vendors and internal teams.
• Requires good organizational skills and the ability to work independently and multitask.
• Knowledge of administrative and clerical procedures and systems such as Microsoft Excel, Microsoft Word managing files and records and other office procedures.
• Knowledge of electronic equipment, computer hardware and software.
• Knowledge of principles and processes for providing exceptional customer service.
• Attention to detail, accuracy in data entry, and ability to reconcile complex financial information.
• Time management, communication, and problem-solving abilities to interact effectively with vendors and internal teams.
• All other duties as requested.

• Working knowledge of accounts payable procedures and software (Keystone).
• Working knowledge of the organization, functions, activities and legal requirements of a municipal government.

• High School Diploma.
• General knowledge of office machines and computers.
• Working knowledge of record keeping, bookkeeping and accounting policies.

Work is primarily in an office setting with occasional walking, bending, lifting or minimal physical exertion. May be required to investigate or observe situations away from the office and/or outside during inclement weather. Must be capable of functioning in a fast-paced, high stressed environment with multiple priorities and deadlines; and be able to withstand the pressure of demands in an atmosphere of constant change.

Reasonable accommodation will be considered for applicants with physical disabilities.

Administrative offices are open Monday-Friday 8 AM – 4 PM.

• The Town of Lapel is an Equal Opportunity Employer and does not discriminate based on race, color, national origin, gender, religion, age, disability, marital status, family status or sexual orientation in employment or the provision of services.
• Each or every incidental duty connected with operations enumerated or listed in the position description is not and cannot always be specifically described; and employees, at the discretion of the town, may be required to perform duties not listed within their job descriptions.
• This is an at-will position
• The job description does not constitute an employment agreement between the town and employee; and is subject to change by the town as the needs of the town and requirements of the job change.
• The Town of Lapel operates as a drug-free workplace.
• Certain essential town services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential personnel.