Projects Billing Specialist - Accounting - Indianapolis

Overview

Join American Structure point and become part of a team that goes the extra mile for our clients and communities. We live by our values—respect, staff development, results, and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job?

Explore opportunities with us and help improve the quality of life in the communities we serve.

Accounting

Projects Billing Specialist

Indianapolis, IN

• Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
• Facilitate the preparation and submission of draft invoices and provide variance analysis to Project Managers as requested.
• Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
• Monitor the completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with the client’s contract and invoicing guidelines are met.
• Complete billing requests as requested by Project Managers.
• Research aging AR balances and provide Project Managers with thoughtful analysis regarding the best course of action for balances.
• Handle client revision requests, as required in a timely manner.
• Make corrections to time entries as needed.
• Identify any issues or problems with the billing information.
• Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper setup of matters; ensuring matters, rates, timekeepers, and budgets are in place for e-billing prior to invoice submission.
• Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
• Update annual billing rates and apply to requested client matters as requested.
• Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
• Monitor external e-billing websites for invoice updates.
• Provide monthly estimates or accruals for client billing, upon request.
• Other duties/projects as assigned.

• 5+ continuous years of billing experience involving invoicing, accounting, and various software applications (construction, architectural, and/or engineering industry experience is a plus).
• Experience in Deltek Vision software is a plus.
• Proven track record and ability to manage a large monthly volume of invoices.
• High organizational skills with the ability to remain calm under pressure while working in a fast-paced environment.
• Enjoys working and contributing to a team environment.