Payroll Associate

Payroll Associate

Location:

US-IN-Clinton

Requisition :  | Openings: 1 | Category:
Accounting/Finance | Service Line: IMS-IEA Management Services

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns while ensuring SOX compliance.

This role also assists the Finance and Accounting team in critical functions and provides backup as directed to maintain consistent services to the organization.

Travel:
This position is based in our Clinton, IN office daily.

Company:
Mas Tec Renewables is part of the Mas Tec Clean Energy & Infrastructure business segment, providing construction services in renewable energy, solar, wind, and battery storage. The company is committed to diversity, inclusion, sustainability, and safety.

• Understand SOX guidelines to ensure accurate controls and segregation of duties.
• Review and update necessary information for new hires, rehires, and service line transfers.
• Assist with report review to confirm accuracy of system integrations.
• Review payroll accuracy for prevailing wage and/or union payroll requirements.
• Review payroll dashboard, UKG reports, and/or Vista reports weekly to identify potential errors.
• Review and import time captured in independent timekeeping systems into the ERP.
• Audit timesheets based on company policies, communicate and educate employees on entry errors to prevent future issues, ensuring proper approval for changes.
• Reconcile independent sources against the ERP.
• Assist with providing accurate payroll reporting.
• Enter manual timesheets for current or prior payroll periods into ERP, ensuring proper SOX approval(s).
• Generate, reconcile, and upload transmission files for employment taxes and employee paystubs.
• Maintain weekly leave accruals.
• Set up, prepare, and remit garnishment and child support payments to appropriate agencies weekly.
• Provide reports to management for review.
• Make necessary reversal entries from prior weeks.
• Ensure accurate payout of monthly allowances.
• Understand applicable taxes based on project and/or employee location(s).
• Monitor employee location(s) to comply with IRS regulations on per diem taxability.
• Maintain large volume state tax accounts.
• Reconcile and analyze general ledger accounts weekly and/or monthly, documenting required journal entries.
• Prepare BLS Census data monthly.
• Obtain and organize information for internal and external audits.
• Assist with quarter‑end report review, reporting discrepancies to supervision.
• Prepare manual quarterly payroll tax returns for review by payroll management.
• Maintain consistent communication with Accounts Payable to ensure payments are remitted as expected.
• Provide feedback and recommend solutions for more efficient and streamlined processes.
• Review all deductions, including benefits and 401(k), for accuracy.
• Post Payroll, Equipment, Job Cost, and GL each week.
• Assist other team members where needed.
• Other duties as assigned.

Education and Work Experience Requirements:

• Associate’s or Bachelor’s degree in Accounting or Business related area preferred.
• 2 years of Accounting, Payroll or Business related experience required.
• Experience with Oracle, ADP Employment Tax/Wisely, PowerBI, Excel, InEight, HCSS, UKG, iCIMS, and/or Microsoft Teams preferred.
• Union payroll and/or prevailing wage experience preferred.

Knowledge, Skills, and Abilities

Required:

• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day‑to‑day delivery of this role, by taking personal responsibility for working toward Company’s Zero Injury principles.
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Write reports, business correspondence and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Knowledge and application of internal policies, specific to each service line.
• Knowledge of various state tax laws and how they apply to employees.
• Communicate effectively,…