Supervisor, Cash and Accounts Payable

Key Responsibilities Cash & Banking Management

• Oversee daily banking activity, cash positioning, and cash flow monitoring.
• Serve as the primary point of contact for banking relationships and inquiries.
• Ensure proper accounting and tracking of cash activity, including retain ages and reimbursable projects.

• Oversee AR and AP functions to ensure accurate, timely billing, collections, and vendor payments.
• Handle and resolve inquiries related to missing, disputed, or overdue customer and vendor payments.
• Perform ongoing maintenance of vendor records in the financial system, ensuring accuracy and compliance.
• Spearhead initiatives to improve vendor payment efficiency, including process automation and system enhancements.
• Develop and implement a standardized vendor information packet to support onboarding and compliance.

• Remit monthly sales/use tax filings accurately and on time.
• Manage year-end reporting requirements, including preparation and filing of IRS Forms 1099.
• Oversee unclaimed property reporting and filings in accordance with applicable regulations.
• Review account reconciliations to ensure completeness, accuracy, and timely resolution of discrepancies.

• Ensure strong internal controls over cash, AR, and AP processes.
• Identify risks and recommend improvements to strengthen financial operations and compliance.

• Supervise, coach, and develop two direct reports: an Accounting Clerk and an Accounts Payable Clerk.
• Set clear performance expectations and ensure workload is balanced and deadlines are met.
• Foster a collaborative, detail-oriented, and service-focused team environment.
• Provide onboarding and training to new employees at the Company for expense reporting and invoice approvals.

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 5+ years of progressive experience in treasury, accounting operations, AP/AR, or cash management.
• Prior supervisory or people-management experience preferred.
• Strong knowledge of accounting principles, internal controls, and financial reporting requirements.
• Experience with sales tax filings, 1099 reporting, and unclaimed property compliance.
• Proficiency with accounting and ERP systems; strong Excel skills required.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Process improvement mindset with a focus on efficiency and accuracy.
• Ability to work independently and collaboratively across departments.

• Reports to:
  
  Accounting Manager

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required.