AP​/AR Specialist

Vaco Indianapolis has partnered with a client on the east side of Indianapolis in search of an AP/AR Specialist to join their team. This is a full time, direct hire position working mostly onsite with some remote flexibility.

• Generate and distribute customer invoices accurately and timely.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Process customer payments and maintain accurate account records.
• Assist with billing related to construction projects, including progress billings and project draws.
• Communicate with customers regarding payment inquiries and account discrepancies.
• Reconcile AR accounts and prepare reports for management.

• Enter and process vendor invoices accurately and efficiently.
• Verify invoice details and ensure proper coding and approvals.
• Maintain vendor records and assist with payment processing.
• Research and resolve invoice and payment discrepancies.

• Schedule and coordinate maintenance projects, including gym floor refinishing and repair services.
• Communicate with customers, vendors, and internal teams regarding project schedules and timelines.
• Track project status and ensure all necessary documentation is maintained.
• Provide administrative support to ensure projects are completed on schedule.

• Order office supplies and maintain inventory levels.
• Assist with general office administration and operational support tasks.
• Answer phones, respond to inquiries, and direct communications appropriately.
• Maintain organized electronic and physical filing systems.
• Support team members with various administrative duties as needed.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal
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By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any…