Staff Accountant - A​/P & A​/R

The Staff Accountant is responsible for supporting the company’s daily accounting operations, with primary responsibility for accounts receivable and accounts payable. This position will maintain accurate customer and vendor accounts, process invoices and payments, assist with collections, reconcile credit card accounts, and provide timekeeping and payroll support as needed. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple responsibilities while meeting various deadlines.

• Prepare and issue customer invoices and credit memos.
• Apply customer payments accurately and maintain customer account balances.
• Monitor outstanding receivables and assist with collection efforts.
• Create new customer accounts and maintain customer information and account records.
• Assist with processing credit applications.
• Research and resolve customer account discrepancies.

• Enter vendor invoices and credit memos into the accounting system.
• Verify invoices for accuracy and proper approval.
• Maintain accurate vendor account records and create new vendor accounts as needed.
• Reconcile company credit card accounts and ensure transactions are properly recorded.
• Research and resolve vendor account discrepancies.

• Review and maintain employee timekeeping records for accuracy.
• Assist with gathering and reviewing payroll information.
• Provide backup support for payroll processing as needed.
• Maintain confidentiality of employee and payroll information.

• Maintain accurate and organized accounting records.
• Respond professionally to customer and vendor inquiries.
• Assist with accounting-related projects and administrative duties as assigned.
• Follow established accounting procedures and internal controls.
• Maintain confidentiality of company, customer, vendor, and employee information.

• Previous accounts receivable and accounts payable experience preferred.
• Strong attention to detail and organizational skills.
• Basic understanding of general ledger and accounting principles.
• Experience with Sage accounting software is a plus.
• Proficiency with Microsoft Office, particularly Excel.
• Strong communication and problem-solving skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Ability to work independently while also supporting the accounting team.