Treasurer - DeKalb High School

Job Description

We are DeKalb! DeKalb County Central United School District is committed to preparing students today for the world of tomorrow. Our mission is to develop students as critical thinkers, communicators, and collaborators who can adapt and persevere with empathy and integrity in an ever-changing world. Every member of our team is a valuable resource in this pursuit of excellence, and we are currently seeking a Treasurer at DeKalb High School!

Under the supervision of the building principal, the Treasurer is responsible for the accurate and efficient administration of the high school's financial operations, including the management and recordkeeping of Extracurricular Accounts (ECA). The Treasurer receives and accounts for funds, prepares deposits, processes approved disbursements, maintains financial records, reconciles accounts, and assists administrators, sponsors, coaches, and staff in following established financial procedures.

The Treasurer works closely with the Principal and corporation business office to ensure that school and extracurricular funds are properly collected, safeguarded, expended, documented, and reported in accordance with applicable Indiana requirements, State Board of Accounts guidance, corporation policies, and established internal controls.

Duties include:

• Maintain complete and accurate financial records for the high school's Extracurricular Accounts (ECA).
• Maintain individual account balances for student organizations, athletic programs, clubs, classes, and other approved extracurricular activities.
• Receive, receipt, account for, and safeguard money collected through school and extracurricular activities.
• Prepare deposits accurately and promptly in accordance with corporation procedures and established internal controls.
• Process approved claims, invoices, purchase orders, reimbursements, and other disbursements.
• Verify that appropriate approvals and supporting documentation are obtained before processing financial transactions.
• Reconcile bank statements, ECA records, and other financial accounts on a timely basis.
• Research and resolve discrepancies in financial records.
• Prepare financial reports and provide account information to the Principal, sponsors, coaches, administrators, and corporation business office as appropriate.
• Maintain financial records and supporting documentation in an organized manner and in accordance with applicable record-retention requirements.
• Assist with monthly, calendar-year, and fiscal-year closing procedures as required.
• Prepare and maintain records necessary for financial examinations, audits, and reviews.

• Follow established procedures for the collection, receipt, custody, deposit, and disbursement of school funds.
• Maintain appropriate separation of duties and internal controls as established by the corporation.
• Ensure that funds received are appropriately documented and deposited.
• Maintain accountability for cash, checks, and other forms of payment received by the school.
• Assist staff members responsible for collecting funds with proper cash-handling and documentation procedures.
• Report discrepancies, unusual transactions, or internal-control concerns to the appropriate administrator.

• Assist administrators, sponsors, coaches, and staff with financial procedures associated with student activities, athletics, clubs, fundraising, concessions, ticket sales, and other school events.
• Maintain appropriate financial documentation for fundraising activities.
• Assist staff in determining appropriate procedures for depositing and spending extracurricular funds.
• Provide account balances and transaction information to authorized sponsors, coaches, and administrators.
• Assist in ensuring expenditures are properly authorized and associated with the appropriate extracurricular account.
• Support financial procedures related to athletic events, school events, ticketing, concessions, and other revenue-generating activities as assigned.

• Process purchases and payments in accordance with corporation policies and procedures.
• Review invoices and other documentation for accuracy and appropriate authorization before payment.
• Maintain records of purchases, payments, reimbursements, and outstanding obligations.
• Communicate with vendors and corporation personnel to resolve invoice or payment issues.
• Assist staff with purchasing procedures and required documentation.

• Prepare required ECA financial reports and other reports requested by the Principal or corporation business office.
• Maintain records in a manner consistent with applicable Indiana State Board of Accounts requirements, corporation policies, and established accounting procedures.
• Assist administrators and the corporation business office in responding to financial examinations, audits, and requests for documentation.
• Participate in training related to ECA…