Finance Coordinator

Company Description

The Center Township Trustee’s Office serves residents by administering poor relief, assessing taxable property, and supporting fire and emergency services. The office maintains detailed records of township proceedings, finances, and property, and ensures compliance with Indiana statutes related to assistance, cemeteries, parks, and community centers. It provides vital support to residents through direct relief, resource connections, and specialized services such as insulin assistance.

The Trustee’s Office also manages budgets, examines and settles accounts, and submits required reports to state agencies. Team members contribute to a mission-driven environment focused on community service, accountability, and effective local governance.

The Finance Coordinator is a key member of the Township’s Finance Department and supports the day-to-day financial operations of the organization, with primary responsibilities ensuring coordinating financials, payroll, accounts payable, accounts receivable, reconciliations, reporting, and general administrative operations are accurate, timely, and compliant. This position requires strong attention to detail, confidentiality, organization, and the ability to manage multiple deadlines in a fast-paced environment.

SCOPE OF SUPERVISION: NA

ESSENTIAL JOB FUNCTIONS:

(Job duties included but are not limited to the following)

• Coordinate and process biweekly payroll accurately and on schedule.
• Maintain employee payroll records, including new hires, terminations, compensation changes, deductions, direct deposits, and tax information.
• Review and verify timesheets, attendance records, overtime, bonuses, and other payroll-related information.
• Ensure payroll deductions, benefits, garnishments, and other with holdings are accurately processed.
• Reconcile payroll reports to the general ledger.
• Coordinate payroll tax filings, payments, and year-end reporting in collaboration with payroll providers, accountants, or external advisors.
• Prepare and distribute payroll reports and assist employees with payroll-related questions.
• Maintain confidentiality and security of sensitive employee and payroll information.
• Research and resolve payroll discrepancies promptly.

• Process accounts payable invoices, employee reimbursements, and other financial transactions.
• Process with accounts receivable, including invoicing, payment tracking, and account reconciliations.
• Perform bank, credit card, payroll, and general ledger reconciliations.
• Assist with month-end and year-end closing activities.
• Prepare routine financial reports, schedules, and management reports.
• Maintain accurate and organized financial records and supporting documentation.
• Assist with budgeting, forecasting, audits, and financial analysis as needed.
• Ensure transactions are properly coded and recorded in accordance with company policies and accounting principles.

• Maintain organized electronic and physical financial records.
• Assist with internal and external audits by providing requested documentation.
• Monitor compliance with applicable payroll, tax, and financial policies and requirements.
• Communicate with employees, vendors, financial institutions, payroll providers, and other stakeholders as needed.
• Identify opportunities to improve payroll and finance processes, controls, and efficiencies.
• Perform other finance and administrative duties as assigned.

Position Title:

Finance Coordinator Department:
Finance

Supervisor’s

Title:

Director of Finance FLSA Status:
Non-Exempt

• Associate degree in accounting, finance, business administration, or a related field preferred, or an…