Court Administrator

Overview

Work for Indiana. Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you’ll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Court Administrator accepts court documents, filings, and exhibits prepared by the attorneys and parties to a case. You will also maintain court documentation in the official agency files, both paper and electronic. You will respond to inquiries on behalf of the judge and correspond daily with parties via telephone and email, as necessary. You will help facilitate telephone and Teams meetings of the judge with parties.

Salary Statement: The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.

Based upon specific program area and needs, the essential functions of this role could include:

• Serves as a claims specialist and subject matter expert for specific program area.
• Data Capture:
  Accurately processes faxed and scanned hardcopy reports, forms, correspondence, and other documents. Assigns the correct Form  create the appropriate work item, researches missing critical information needed to index incoming documentation, and accurately indexes the critical information to ensure it is associated with the correct customer. Formats and assigns required tracking data to the imaged documents which become reference tools and work items in the database for the appropriate agency unit.
• Appeals:
  Provides administrative and clerical support to the Administrative Law Judges within the department. Provides hearing parties with specific information about their cases, prepares correspondence, maintains reference and resource materials, updates files, forms, and reports.
• Compliance:
  Performs various daily administrative duties, responds to subpoenas sent to the Fraud unit, sets up potential fraud cases, assist and/or completes the appeals for the unit. Handles all requests for corrections, non-issue, and requalifications before being processed for appeals.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

The ideal candidate in this role should minimally have either:

• a High School Diploma or equivalent
• at least 4 years of full-time professional experience in administrative support, business administration, program support, public administration, or related experience.

Related certifications and coursework may be considered for education or experience.

• Working knowledge of state governmental administrative structure
• Working knowledge of assigned program area
• Effective written and verbal communication skills
• Attention to detail and proofreading skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to use Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
• Ability to work independently
• Ability to provide effective and professional customer service to internal and external parties.
• Able to perform essential functions with or without reasonable accommodation.

This role may be utilized in a supervisory capacity based on agency needs.

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program:
  Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Deferred compensation 457(b)…