Sponsorship & Donor Experience Associate

Our client, The Cabaret, is growing again!

POSITION PURPOSE

Founded in 2009, The Cabaret is a nationally acclaimed premier home for intimate cabaret where artists are uplifted, audiences belong, the next generation thrives, and our community is strengthened through world‑class artistry and radical hospitality.

The Sponsorship & Donor Experience Associate is a new full‑time position on The Cabaret's growing team. The Associate will play a critical role in supporting The Cabaret's expanding development efforts, with a focus on the sponsorship program, donor stewardship, and operational support for annual and capital campaigns.

Reporting to the Chief Advancement Officer (CAO), this position ensures that sponsors, donors, funders, and community partners experience The Cabaret's signature Radical Hospitality at every touchpoint. The Associate also provides day‑to‑day administrative, data, communication, and event support, helping to advance contributed revenue goals across individual giving, sponsorship, special events, and campaign initiatives.

This is an ideal role for an ambitious early‑mid career development professional (3–5 years' experience) seeking hands‑on responsibility, high visibility within an entrepreneurial team, and opportunities for mentorship and career advancement in one of Indy's beloved cultural anchors and top nonprofit theaters. All employees are expected to actively embody The Cabaret's values:
We Deliver the WOW, We Practice Radical Hospitality, We Welcome Everyone, We Lift Each Other Up, and We Do the Right Thing
.

This role requires a positive attitude, proactive initiative, curiosity, meticulous attention to detail, and a genuine drive to serve and care for others. A flexible schedule is essential, including the ability to work evenings and weekends during performances and events. The Cabaret presents 40–50 performance nights annually in its award‑winning theatre, with show weekends typically occurring twice per month.

• Assist the CAO in executing and expanding the annual series and 3‑season show sponsorship program.
• Manage sponsor benefit fulfillment with meticulous and personalized attention to detail, ensuring each sponsor receives a “WOW” experience every time.
• Serve as a key point of contact for sponsor communication before, during, and after sponsored performances.
• Support backstage and onsite Radical Hospitality efforts, including greeting sponsors, coordinating VIP needs, and ensuring brand‑aligned recognition.
• Track sponsor agreements, invoicing, payments, and deliverables in collaboration with the CAO.
• Assist with preparation of sponsorship proposals, decks, impact reports, and other communications.

• Provide daily administrative and logistical support for individual giving, including annual appeals, Giving Tuesday, and other campaigns.
• Prepare timely and accurate gift acknowledgments, thank‑you letters, and stewardship communications that reflect The Cabaret's tone, warmth, and values.
• Assist in cultivating and stewarding donors across giving levels by coordinating touchpoints, meetings, notes, and follow‑ups.
• Support sponsor and donor hospitality at performances, special events, and cultivation activities.
• Track donor interactions and moves management activity in the CRM, helping advance donors through the stewardship cycle.

• Maintain accurate donor and sponsor records in the CRM (currently Bloomerang).
• Process gifts and generate reports in partnership with the CAO and CFO.
• Support list management, segmentation, and data pulls for appeals, newsletters, and Board materials.
• Support updates to the grants calendar, collection and maintenance of impact data, and narrative development in partnership with the CAO.

• Assist in planning and executing donor sponsor, and cultivation events.
• Provide onsite support at performances, ensuring exceptional patron and donor experience in line with The Cabaret's Radical Hospitality values.
• Support community engagement opportunities, partnerships, and outreach as assigned.